5. Personnel Policy Handbook - Laserfiche WebLink

EMPLOYMENT STATUS AND RECORDS ACCESS TO PERSONNEL FILES 202 Effective Date: 01/01/2016 Cass County maintains a personnel file on each employee. The personnel file includes such information as the employee’s job application, resume, records of training, documentation of performance appraisals and salary increases, and other employment records. Personnel files are the property of Cass County, and access to the information may be limited. N.D.C.C. §44-04-18.1(2) exempts certain confidential personal information from public review. Disclosure of personnel files will be made upon request and pursuant to public access law and pertinent exemptions. However, employees will be informed in writing whenever anyone outside of their supervisor or manager reviews their records. Medical information will be kept separate and will not be released without written consent of the employee. Employees who wish to review their own file should contact the Human Resources Department. With advance notice, employees may review their own personnel files. The files may be reviewed in Cass County’s offices and in the presence of an individual appointed by Cass County to maintain the files. BACKGROUND CHECKS 203 Effective Date: 01/01/2016 Background Checks To ensure that individuals who work for Cass County are well qualified and have a strong potential to be productive and successful, Cass County may, at our sole discretion, conduct background and reference checks at a few critical junctures of the employment process. These critical junctures include, but are not limited to, the following: • In connection with the application and hiring process; • In connection with being given access to restricted or confidential items, information, or data; • In connection with assignment to a particular project; and • In connection with other significant employment events (such as promotions). The types of checks we conduct may include such inquiries such as criminal history, credit history, degree confirmation, employment references, and licensure confirmation. The information we obtain via such inquiries will be considered in light of the needs and concerns underlying the check, and may take into account such things as client directives or restrictions, the recency of the conviction, and the relevance of the information to the work to be performed. Cass County retains the sole discretion to determine what impact the acquired information may have on the applicant or employee in question, including discontinuation of the application process, removal from client assignment, denying access to restricted items / information / and data, and even termination of employment. Decisions are made on an individualized basis. Cass County 9