1b. Joint public safety building-scope of services

Building Committee-January 21, 2009 1 CASS COUNTY BUILDING COMMITTEE JANUARY 21,2009-4:05 PM 1. MEETING TO ORDER Committee Chairman Scott Wagner called the Cass County Building Committee meeting to order on Wednesday, January 21, 2009, at 4:05 PM with the following members present: County Administrator Bonnie Johnson; County Auditor Michael Montplaisir; East Central Judicial District Judge Doug Herman; County Commissioner Darrell Vanyo; and County Commissioner Scott Wagner. Also present were Rick Hoganson, President, Foss Architecture; and via conference call, Dennis Kimme, President, Kimme & Associates. 2. MINUTES APPROVED MOTION, passed Mr. Vanyo moved and Mr. Montplaisir seconded that the minutes of the previous meeting be approved as written. Motion carried. 3. CONSULTANT UPDATE Mr. Kimme provided documents regarding the first phase addition space needs through the year 2020, justice-related space needs through the year 2030, options for the Annex, and long-term options for the Courthouse. Mr. Kimme said he developed a design-ready space program, as defined in the scope of services, for a west addition to the Courthouse to meet selected needs through at least 2020. This addition would be the first phase of a long-term expansion plan and the scope of the addition is meant to be consistent with current funding possibilities. Mr. Kimme said several parameters were considered during the development of the space program and evaluation of potential sites for an addition and later phases of expansion. Nine basic parameters were used to determine current and long-term planning needs for an addition, as follows: . Sheriff's Office will move to the Jail as the next phase of the jail site master plan established during original design process; . Adjacent land is not available for development of additional buildings or parking; . Addition should not be taller than the adjacent Courthouse. . Basement level space should be limited to parking and vertical circulation systems due to flooding concerns; . Delivery vehicles should be accommodated on-site so streets and sidewalks are not blocked; . Space should be created for functions displaced after old jail was demolished (generator, electrical, maintenance, garage, etc.); . Green space should be preserved; . Addition should be connected to Courthouse and Annex; . Addition should be designed for further expansion. Mr. Kimme stated the addition would be the first phase of a long-term approach to meet the needs of functional components on the Courthouse-Annex site. The addition would address immediate county priorities and needs through 2020 as the first phase of a long- term expansion plan.