2. Road Dept-budget adjustment - Laserfiche WebLink

CASSCOUN1Y GOVERNMENT ..I.. Highway Department Keith D. Berndt, P.E. County Engineer Richard S. Sieg Superintendent Thomas B. Soucy, P.E. Design and Construction Supervisor 1201 Main Avenue West West Fargo, North Dakota 58078-1301 701-298-2370 Fax 701-298-2395 RECEIVED SEP 26 2118 MEMORANDUM CASSCOUNTYCOMW~ TO: Cass County Commission Keith Berndt, Cass County Engineer ~ September 26, 2008 FROM: DATE: SUBJECT: Road and Bridge 2008 Budget Adjustment On June 2, 2008 the Commission authorized award of a number of construction projects. The Board also authorized the temporary transfer of funds from the County Building Fund to the Road and Bridge Fund to cover the cost increase. A formal budget adjustment was not made at that time. I recommend that the formal budget adjustment be made now to cover the budget increase. The construction projects are far enough along that there should not be unexpected costs for the remainder of the year. The current projected expenditures are higher than were projected in June due mainly to quantity increases on the Cass 17 project. We will have to reduce the 2009 construction and maintenance program more than was anticipated to repay borrowed funds. I have identified recommended 2009 reductions to accomplish this. I've enclosed a more detailed discussion of the highway 17 project costs. I've also included a spreadsheet with the most current Road and Bridge Fund projections and suggested 2009 cuts to allow borrowed funds to be repaid. The budget increase suggested below reflects the line items with large increases. The actual expenditures will be lower than the new total because expenditures in some line items will be less than was included in the budget. I'll be available to answer any questions the Commission has on this matter. SUGGESTED MOTION: Authorize a budget adjustment to the 2008 Road and Bridge Fund line items and total as listed below. Authorize the use of Road and Bridge Fund reserves and the transfer of the minimum necessary funds from the Building Fund to fund the net increase.