08-11-2008 - Laserfiche WebLink

Commission Minutes-August 11, 2008 3402 RECESSED MEETING OF CASS COUNTY BOARD OF COMMISSIONERS MEETING IN BUDGET SESSION AUGUST 11, 2008 1. MEETING CALLED TO ORDER Chairman Ken Pawluk reconvened the budget meeting at 8: 15 AM with all members present as follows: Scott Wagner, Robyn Sorum, Darrell Vanyo, Vern Bennett and Ken Pawluk. Also present were County Auditor Michael Montplaisir, County Administrator Bonnie Johnson and Accountants Mary Matheson and Alicia Ulberg. 2. SOCIAL SERVICES The Cass County Social Service Board met from 8:00 AM to 10:00 AM on Friday, August 8, 2008, and reviewed their 2009 budget. 3. EMERGENCY MANAGEMENT Dave Rogness, Emergency Manager, was present. He said his proposed budget for 2009 is $178,466, which is a decrease of $10,295 from last year. The budget includes program income of $95,000, which comes from state and local grants. Additional income from other grants will be reflected in budget adjustments as awards are made to the county. MOTION, passed Mr. Bennett moved and Mr. Wagner seconded to approve the 2009 preliminary budget for Emergency Management as submitted. On roll call vote, the motion carried unanimously. 4. AUDITOR, TREASURER, TAX DIRECTOR Mr. Montplaisir said the County Auditor budget for 2009 includes a decrease in copier maintenance; a $4,000 increase for printing and forms; $120,000 budgeted in 2008 for new property tax software deferred to 2009 in anticipation of any changes the legislature may require; and $145,000 for purchase of additional E-PolI Books, with the Secretary of State financing the purchase with HAVA (Help America Vote Act) funds-the county will pay back half the cost in 2009 and the other half in 2011. Mr. Montplaisir discussed the motor pool budget. He said the current mileage reimbursement rate is 58Y2 cents per mile. Departments are charged 40 cents per mile for use of motor pool vehicles. The budget includes a request to expand the fleet to two vehicles-one for the homemaker position, outlined in the Social Services budget, and the other for use by Courthouse employees. He also wants to replace the two oldest vehicles, each with about 100,000 miles. With a motor pool fund, new vehicle purchases are not budgeted-the depreciation cost for vehicles is budgeted. MOTION, passed Mr. Wagner moved and Mr. Vanyo seconded to approve the 2009 preliminary budget for the County Auditor as submitted. Discussion: Mr. Wagner said departments need to be encouraged to use the motor pool as it costs 18% cents less per mile to use a motor pool vehicle versus an employee's personal vehicle. On roll call vote, the motion carried unanimously.