j. Contract approval - Laserfiche WebLink

GOVERNMENT ~l~./ ~ RECEIVED CASS COUN'[¥ COMMISSION Auditor Michael Montiplaisir, CPA 701.241-5601 Treasurer Charlotte Sandvik 701-241-5611 Director of Equalization Frank Klein 701.241-5616 Box 2806 211 Ninth Street South Fargo, North Dakota 58103 Fax 701-241-5728 TO: FROM: DATE: SUBJECT: Cass County Commission Terry Schmaltz, IT Manager March 5, 2004 Consent agenda item for Commission Meeting of March 15, 2004 Dear Commissioners, In the 2004 final budget, the Commission approved $146,000 for the Information Technology Department to contract out.aerial photography services for updating county images for the GIS system. We have evaluated two vendors that have submitted proposals for aerial photography services. Excluding the FM metro area, the Cass County GIS system has black and white images taken between 1990 and 1991. MetroCog along with the Cities of Fargo, Moorhead, West Fargo, Cass and Clay Counties contracted in 2002 for high resolution color digital photographs of the metro area. We conducted a meeting on Tuesday Feb 24th with the GIS committee, consisting of Mike Montplaisir, Glenn Ellingsberg, Keith Bemdt, Mike Zimney, Kay Blakeway and Terry Schmaltz to evaluate and compare the specifications of the proposals. The two vendors evaluated were Merrick Co and Sanborn Mapping Company, Inc. Both are reputable vendors in the GIS industry. Merrick was the contractor for the MetroCog project in 2002. The GIS committee evaluated the specifications from both companies and there was a significant difference in the proposed price between the two companies with similar specifications. For the resolution of images we would like to have, Sanborn is almost 43% lower than Merrick's proposed statement of service. The GIS committee selected Sanborn as the preferred vendor. www. casscountygov, com