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<br />CASSCOUNlY <br />GOVERNMENT <br />-'- <br /> <br />Auditor <br /> <br />Michael Montplaisir, CPA <br />701-241-5601 <br /> <br />Treasurer <br /> <br />Charlotte Sandvik <br />701-241-5611 <br /> <br />Director of <br />Equalization <br /> <br />Frank Klein <br />701-241-5616 <br /> <br />Box 2806 <br />211 Ninth Street South <br />Fargo, North Dakota 58103 <br /> <br />Fax 701-241-5728 <br /> <br />www.casscountynd.gov <br /> <br />March 4, 2008 <br /> <br />Board of County Commissioners <br />Cass County Government <br />211 9th Street South <br />Fargo ND 58103 <br /> <br />Re: <br /> <br />Joint Powers Agreement for Purchasing <br /> <br />Dear Commissioners: <br /> <br />As we were making plans for the 2008 elections, one of our planned <br />procedures was to participate in a pilot project for an Early Voting Precinct <br />using E-Pollbook technology. We budgeted to purchase twenty (20) E- <br />Poll books and the related equipment needed to connect the pollbooks from <br />the Early Voting Site to the Courthouse. This pilot project is being done in <br />connection with some other counties in North Dakota. <br /> <br />Through the enclosed Joint Powers Agreement for Purchasing, instead of <br />purchasing the E-Pollbooks outright, we are leasing the E-Pollbooks for this <br />election cycle through the North Dakota Association of Counties. If the E- <br />Poll books work as we believe they will, the lease payment would then be <br />applied toward the purchase cost. Using this process would allow Cass <br />County and other counties in North Dakota to implement the equipment this <br />year at a lesser cost. <br /> <br />The budgeted purchase cost for each E-Pollbook is $3,148, which includes the <br />equipment, training, and maintenance. The cost for the lease program for <br />this year would be approximately $1,235 per E-Pollbook. In addition, we will <br />have other costs in connection with the E-Pollbook installation that are <br />included in the Election Budget. <br /> <br />Sincerely, <br /> <br />, "'(;'-1 <br />jz {/ / ~ ,-" /~ <br />I ,,' ' . I .,(Y--.. / - <br />./ ,/-(... k/" ~'->2e~ <br />Michael Montplaisir <br />Cass County Auditor <br /> <br />SUGGESTED MOTION: <br />Move to sign the Joint Powers Agreement for Purchasing with the North <br />Dakota Association of Counties for E-Pollbooks. <br /> <br />J:\AUDITOR\ELECTION\2008\JPA for e-pollbooks.doc <br />