02-04-2008 - Laserfiche WebLink

Commission Minutes-February 4,2008 3318 6. RED RIVER VALLEY FAIR UPDATE Brad Cogdill, Extension Agent, was present to provide the commission with a detailed cost explanation of 4-H activities held at the Red River Valley Fairgrounds. He worked with fair staff when drafting the report to identify the major uses of their facility for extension and 4-H programs and to gather cost information. He has spoken with Bryan Schulz, Fair Manager, and David Strand, Fair Board President, who are familiar with the information provided in the report. Mr. Codgill said some of the buildings currently used at the fairgrounds for 4-H activities, particularly those related to livestock, are the only sites in the area that would meet their needs. He said an integrated situation exists because of the long-term history and relationship that has evolved over time between the fair, extension services and 4-H programs-the fair has been the place to showcase the programs. He said as their office is planning for 4-H events in 2008, an edge of uncertainty exists and he hopes the needs of all parties involved will be met. Mr. Bennett asked how many youth are members of the 4-H program. Mr. Cogdill said 485 individuals are enrolled in the community club youth program and approximately 2,000 exhibits are displayed. Mr. Wagner understands the long-standing relationship between the fair and extension may be convenient and advantageous; however, the commission still has a responsibility to look at how an organization operates before distributing public tax dollars. He supports the 4-H program, but the fair association needs to address issues previously discussed in order to keep the relationship and program moving forward. Mr. Vanyo said after reviewing the report, it appears approximately $90,000 worth of facility fees and premiums are being spent toward 4-H and youth-related programs. He said since more finite numbers are available, he asked about the possibility of the dollars being channeled differently through the Extension Service budget, with the Extension Office paying the fair directly for premiums and facility fees. Mr. Wagner said while he is amenable to the idea of the funds being included in the Extension Service budget, this does not answer the questions or concerns of the board. He prefers the concerns be addressed now and suggested a meeting be held with fair association members and the county to discuss the issues. Mrs. Sorum agreed that a meeting with fair representatives is needed. Mr. Cogdill said his office will conduct training sessions for the fair manager and board members this month. Mr. Vanyo will work with Mr. Cogdill to follow up on board training and arrange a meeting with fair representatives to address the concerns of the commission. 7. PLAT APPROVAL, Woods Acres Subdivision Tim Solberg, County Planner, was present to discuss approval of a plat request for Woods Acres Subdivision, located in the NE 14 of Section 36, Leonard Township. The county planning commission held a public hearing and approved the plat on January 24, 2008. He distributed a map of the area and briefly reviewed the plat approval process. He said the subdivision is consistent with density restriction requirements outlined in the county's comprehensive plan.