6. Employee assistance program contract

THE VILLAGE BUSINESS INSTITUT APPENDIX IV THE VILLAGE FAMILY SERVICE CENTER EAP Full Service Contract For Services Employee Assistance Program The following is a contract between CASS COUNTY and THE VILLAGE F AMIL Y SERVICE CENTER, Fargo, a North Dakota non-profit corporation. WHEREAS, The Village is engaged in offering personal assistance to employees of business, industry and agencies and their families, and WHEREAS, Cass County desires to participate in this program: THEREFORE, The Village and Cass County agree to the following: 1. The Village shall provide the following: a. A Household Aggregate Model EAP. The Village EAP shall make available to each covered employee, a quantity of sessions equal to the number of household members times (x) 4. (example: 5 household members times (x) 4 sessions per equals 20 available sessions for the household.) No household will have less than 8 available sessions. These sessions include access to the full range of counseling and programs available at The Village EAP. Ifreferred outside of The Village EAP for medical reasons, it is the responsibility of the employee/family member to arrange payment for the service. (Service may be covered by personal health insurance.) b. 8 hours of customized on-site employee or management training and/or crisis management services to meet the needs ofCass County. c. Training hours available in the Cass County contract may also be used by EAP covered businesses to have an EAP professional assist those organizations in integrating EAP services with work-life, wellness, human capital, and hea1thcare programs in order to provide a linked, comprehensive delivery of services. EAP professionals, upon request, will attend department or committee meetings and provide input and coordination of EAP services. d. On-site orientation sessions for management/supervisory staff in how to deal with troubled employees and how to use the employee assistance program. e. On-site orientation sessions for employees to explain the EAP program, how it is used, and the services it offers. Sessions are scheduled to encourage 1 00% participation. f. Travel expenses for covered orientation and/or training within ND, SD, and MN are the sole responsibility of The Village. Travel expenses for covered orientations/trainings outside ND, SD, and MN shall be shared by the parties as follows: lodging and food will be the responsibility of The Village; transportation costs shall be paid by Cass County. g. Ongoing phone consultation to supervisors/managers provided by EAP counseling and management specialists skilled in dealing with troubled employees. h. Monthly employee newsletters focused on work-related issues, personal wellness and family dynamics. Quarterly supervisor's newsletter focused on helping supervisors lead, teach and guide employees. 1. Semi-annual statistical reports on program utilization. ~ G'!!. Services to an employee for ninety (90) days following termination! diS1Vi IlagB BUSINESS INSTITUTE J.