3. Courthouse west addn-contract addendum

Building Committee-November 14, 2007 1 CASS COUNTY BUILDING COMMITTEE NOVEMBER 14, 2007-4:00 PM 1. MEETING TO ORDER Committee Chairman Scott Wagner called the Cass County Building Committee meeting to order on Wednesday, November 14, 2007, at 4:00 PM with the following members present: County Auditor Michael Montplaisir; County Administrator Bonnie Johnson; East Central Judicial District Judge Doug Herman; and County Commissioner Scott Wagner. County Commissioner Darrell Vanyo was absent. Also present was State's Attorney Birch Burdick. 2. MINUTES APPROVED MOTION, passed Mrs. Johnson moved and Judge Herman seconded that the minutes of the previous meeting be approved as written. Motion carried. 3. COURTHOUSE WEST ADDITION, Contract addendum approved Mr. Wagner said after the last meeting, Rick Hoganson from Foss Architecture & Interiors submitted an addendum to their original contract approved in 2001 with the county for an addition to the courthouse. Mr. Hoganson also provided information about recent courtroom design and construction projects completed by Kimme & Associates. The committee has reviewed the changes outlined in the addendum. Mr. Wagner said compensation to be paid to Foss shall be 7.5% of the actual construction costs based on an estimated budget of $9 million. This amendment includes security consulting fees to be paid to Kimme & Associates. Also, Kimme & Associates submitted a fee proposal for the courtroom programming and design services in the amount of $62,100, which will be added to the "percent of construction" compensation. Mr. Burdick suggested that wording of Article 1.5.1 of the contract be clarified in writing to make sure everyone understands the compensation component. Judge Herman said after reviewing the information provided, he believes Kimme & Associates has knowledge in courtroom and security designs. He said after discussions with Chief Justice Gerald VandeWalle, the state has agreed to provide $25,000 to help pay for the court consulting fees. Mrs. Johnson is willing to contact the judge in Dodge County, Wisconsin, regarding the level of service provided by Dennis Kimme. MOTION, passed Mr. Montplaisir moved and Judge Herman seconded to approve the addendum for professional services submitted by Foss Architecture & Interiors and to forward to the Cass County Commission for their consideration. Motion carried. 4. COURT FACILITIES IMPROVEMENT GRANT PROCESS Mr. Wagner said the county commission decided at their last meeting to not apply for grant funding through the Court Facilities Improvement Committee in 2008.