10. Space utilization update - Laserfiche WebLink

Phase II: • Continue the work in progress to design a Courtroom remodel for the soon-to-be vacated IT office space. • Once firm timeline is established for Phase I, bid this project and be ready to begin construction. • Timeframe: Bid courtroom project 4 weeks prior to IT move. 4 month build. • Estimated Cost: $1.2m - $1.4m. Phase III: • As Phase I gets underway, work with Juvenile Court personnel to identify a suitable relocation space in the Courthouse. • This will involve at least one other office because a courthouse relocation is not possible without displacing at least one (maybe more) office. This could potentially require remodeling and a utilization plan for at least part of the RDJ Building. • It’s unclear at present how many offices this phase would impact, but a stand-alone scope and cost estimate would be identified, vetted with stake holders and agreed upon prior to initiating this effort. • Timeframe: • Estimated Cost: Phase IV: • Identify the highest traffic offices from Annex 2nd & 3rd floors that should relocate to the Annex 1st floor with the goal of convenience for the public accessing services. At this stage – consistent with the goal of ease of access for high traffic offices, additional use of RDJ may be considered. • Again, a defined scope and cost estimate can be identified for this effort. • Timeframe: Could be planned at any time after IT is complete. • Estimated Cost: Phase V: • Relocation of State’s Attorney’s office from 3rd & 4th floor Courthouse into Annex spaces made available by Phase IV work. • A specific scope, cost estimate and timeline can be identified for this effort. • Timeframe: Could be planned at any time after IT is complete. • Estimated Cost: Phase VI: • Partnership commitments with State Court Administration can be considered to utilize space in the Courthouse made available by Phase V work. • Collaboration between County and the State on future court needs will be a model for other counties and judicial districts in North Dakota. • Partnership costs, timelines, scope and responsibilities unique to this phase can be identified and considered for approval. • Timeframe: Could be planned at any time after IT is complete. • Estimated Cost: The July 1st agenda item is scheduled as a discussion only. Staff will use feedback provided to move forward efficiently addressing space needs challenges where there is consensus and develop additional opportunities to vet and review concepts that require additional information.