b. Amend Personnel Policy section 406 Wage and Salary

TIMKEEPING/PAYROLL Cass County Employee Handbook Page 1 of 6 406 Wage and Salary Administration Effective Date: 06/28/2024 We maintain a wage and salary administration system for all employees. Annually, as part of the budget development cycle, the Board of County Commissioners shall set the specific structure for pay administration plan based on our financial condition, changing personnel needs/concerns that are identified through Department reviews, and the changing community pay standards. The Commission may choose to distribute salary adjustments based on cost-of-living increases, merit, changes in the grades/classification, and/or changes in community salary standards. Every three years, we will conduct a comprehensive system review that includes both a review of select positions and a market study to determine the base for our salary scale. Between studies only special adjustments will be considered based on documented significant changes. Each Department Head is accountable to forecast and control salary expenditures within the approved annual salary budget. Salary adjustment increases outside the annual pay administration schedule shall be initiated by the request of the Department Head, approved by the County Commission, and administered by the Human Resources Department. Overview of the Classification System All positions have been assigned a Decision Band Method (DBM) rating by our professional consultant. These ratings are the current structure for the pay and classification system. A Position Analysis Questionnaire (PAQ) is filed in the Human Resources Department for all standard positions. These positions will all be assigned a position number. You may be asked to complete a PAQ, which will be reviewed by your supervisor and your Department Head. Each PAQ designates essential functions according to the Americans with Disabilities Act. Certain designated positions have specific training and/or experience requirements related to their DBM rating/classification. If you meet those specific requirements, your position classification (DBM rating) may be adjusted. Policies for Adding New Positions Prior to the addition of any positions, the Department Head will be responsible for writing a PAQ describing the proposed duties and submit the PAQ to the Human Resources Department, The Human Resources Department and Department Head will then present a recommendation(s) to the Personnel Overview Committee. Department Heads must submit PAQs for new regularly budgeted positions for review by 5:00 PM on the 1st Monday of April of each year. If a position is added in the middle of the year, a temporary DBM rating/classification will be assigned by the Personnel Overview Committee with full review by our professional consultant as part of the annual review process, if needed. The PAQ and recommendation will be reviewed by the Personnel Overview Committee: