04-03-2023
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04-03-2023
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Commission Minutes—April 3, 2023 5504 <br />MOTION, passed <br />Mr. Kapitan moved and Mrs. Scherling seconded to authorize the Sheriffs <br />Office to sign the School Resource Deputy Program agreements as presented. <br />Discussion: Mr. Jahner asked if the Kindred School District decides to increase <br />their deputy from part time to full time, does this need to come back for the <br />Board for consideration. Mr. Peterson said yes, if additional staff are needed, <br />Mr. Jahner should bring the request to the Board. On roll call vote, the motion <br />carried unanimously. <br />10. FINANCE OFFICE, HSO Dynamics managed services agreement approved <br />County Finance Director, Brandy Madrigga was present and said in January 2022 Cass County <br />began implementation of the Dynamics 365 enterprise resource planning (ERP) software that <br />coordinates the flow of data between the County's business processes by linking the general ledger, <br />banking, financials, purchasing, projects, and work orders. She said the go-live for the budget <br />module took place in June of 2022, and the implementation of the remaining financial management <br />system is set to go-live at the end of this week. Ms. Madrigga said during HSO's initial consultation, <br />it was proposed that the implementation would take 12 months followed by a two year managed <br />service agreement. She said the request today is to approve a 12-month contract with HSO for a <br />post-implementation managed services contract and a budget adjustment if required. Ms. Madrigga <br />said the purchase belongs within the IT budget and was missed as part of the 2023 budget and will <br />be included in the 2024 budget. She said the contract is structured as time and materials, meaning <br />the County will only be billed for services used. She said the contract clearly states the fee of $205 <br />per hour with a maximum of$10,250 per month. <br />County Information Technology Director, Bob Henderson was present and said this is a time and <br />materials contract and will be utilized only when essential. He said departments will report their issue <br />to the Finance Office, who will try to assist, if they cannot assist, the Finance Office will contact IT. <br />He said IT will try to solve the issue and if they cannot fix the issue, select users will put in a request <br />to HSO for assistance. He said the IT budget currently includes an item of $86,000 for managed <br />services for the Country's current ERP system, the AS400. He said the cost for the AS400 will be <br />replaced with the maintenance of the Dynamics for 2024. <br />MOTION, passed <br />Mr. Grindberg moved and Mr. Kapitan seconded to approve a 12-month <br />contract, commencing April 2023, with HSO Enterprise Solutions, LLC for <br />ongoing time and material managed services at a maximum cost of $10,250 per <br />month, and if required, a related 2023 budget adjustment at year end. On roll <br />call vote, the motion carried unanimously. <br />11. ADMINISTRATION, Gallagher salary survey and step study implementation approved <br />Mr. Wilson said Commission Policy Manual section 13.90 addresses the County's Pay Philosophy <br />and directs that every three years the County engage a professional consultant from outside the <br />Fargo-Moorhead area to perform a detailed labor market comparison. He said for years the County <br />has utilized Gallagher for this service. He said Gallagher last completed a salary survey for the <br />County in 2020. He said last year Gallagher completed a study on the number of steps in the <br />County's pay matrix that was not implemented due to the implementation of a new budgeting <br />system. Mr. Wilson said the request today is to authorize the agreement with Gallagher to complete <br />a salary survey and development of up to three implementation plans to implement the step survey. <br />He said the proposed fee is $40,000. <br />Mr. Grindberg said the State of North Dakota is adding many positions this year, he asked how the <br />County evaluates staffing levels. Mr. Wilson said the County evaluates staffing levels each year <br />through the budgeting process. He said the County relies on Department Heads to determine <br />needed staff and make requests for additional staff. Mr. Peterson said Department Heads provide <br />data and reasoning when making their requests in July during budget hearings, at which time <br />staffing levels are considered by the Commission. Mr. Peterson said the cost of Gallagher is
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