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CASS COUNTY SOCIAL SERVICES BOARD MEETING <br />January 9, 2023 <br />MINUTES <br />With quorum present, Vice Chair Hagen called the meeting to order at 1 :00 p.m. <br />Present: <br />Absent: <br />Presenter: <br />Commissioner Tony Grind berg; Rick Steen (via Teams); Carey Fry; Brian Hagen; Julie <br />Haugen; Michelle Kommer (via Teams); Dan Madler; Gail Bollinger (via Teams) <br />Gail Bollinger, Zone Director; Heather Collins, HR and Operations Administrator <br />I. Approval of Minutes <br />Ms . Haugen made a motion to approve the December 5, 2022, Board minutes. Mr. Madler <br />seconded. Motion carried. <br />II. Zone Board Member Elections -Vice Chair & Secretary <br />The Cass County Human Service Zone Board welcomed Commissioner Tony Grindberg, <br />and community member, Rick Steen, to the Zone Board. There was a call for motion to <br />elect a new Vice Chair and Secretary. <br />Mr. Steen made a motion to approve Mr. Hagen as Vice Chair of the Cass County Human <br />Service Zone Board. Ms. Kommer seconded . Motion carried. <br />Ms. Haugen volunteered to be Secretary. Clarification was sought regarding the Secretary's <br />duties. Chair Bollinger explained an Administrative Staff from the Zone would be assigned <br />tasks as needed to assist the Secretary but according to Zone Policy, a Board Member is <br />required to be named Secretary. <br />Ms. Kommer made a motion to approve Ms . Haugen as Secretary of the Cass County <br />Human Service Zone Board. Vice Chair Hagen seconded. Motion carried. <br />Ill. Zone Board Meeting Date, Time, and Frequency <br />A proposal was presented regarding the Zone Board meeting date and time. The meeting <br />currently is the f irst Monday of the month at 1 :00 p.m. On dates where t here is a holiday, <br />the meeting date is adjusted. Chair Bollinger proposed meeting every other month with <br />the ability to schedule ad hoc meetings if needed. Due to North Dakota Legislature being <br />in session through March, Board members felt it would be important to receive updates <br />throughout the session. It was decided the Board would continue to meet monthly at the <br />same time until March and then reassess the date and time. <br />IV. Human Service Zone Policy Addendum Update <br />An update to the Addendum Policy was proposed to include the presentation of Service <br />Awards. Any employee meeting a service milestone will be presented an award in the first <br />quarter of the following year. If the employee retires or leaves employment prior to the <br />service awards presentation, they will be provided with their award upon their departure. <br />Vice Chair Hagen made a motion to approve the addition of the Service Awards policy to <br />the Cass County Human Service Zone Addendum Policy Manual. Ms. Haugen seconded. <br />Motion carried.