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Commission Minutes—December 5, 2022 5672 County Coroner, Kristie Ross was present and said she is requesting a budget adjustment to move 161,572 from the 2022 budget to the 2023 budget for the transport vehicle the Commission approved in 2022, however will not arrive until the Spring of 2023. MOTION, passed Mr. Kapitan moved and Mr. Breitling seconded to authorize a budget adjustment for the Cass County Coroner's Office in the amount of $161,572 from the 2022 budget to the 2023 budget. On roll call vote, the motion carried unanimously. 14. INFORMATION TECHNOLOGY, HSO change order approved Information Technology Director, Bob Henderson was present and said HSO Enterprise Solutions HSO) is the company Cass County contracted with to complete the implementation of the County's new accounting software, Microsoft Dynamics. He said the initial proposal with HSO was scheduled to take twelve months and be broken down into three phases: budgeting, accounts payable and receivable, and work order management. He said phase one was completed successfully and while working on phase two it was discovered by IT and Finance staff that two additional modules, projects and asset management, are needed to successfully complete the final two phases successfully. Mr. Henderson said Cass County is billed from HSO based on time used and the proposed change order adds the time required to implement the additional modules. He said this is a non-budgeted item at a cost of$98,450. County Senior Accountant, Sarah Heinle was present and said the two additional modules are essential to the success of the Microsoft Dynamics implementation and the system would be unmanageable without it. MOTION, passed Mr. Kapitan moved and Mr. Breitling seconded to approve the change order from HSO Enterprise and approve a budget adjustment to line item 101-1804- 412.33-09 in the amount of $98,450 for budget year 2023. On roll call vote, the motion carried unanimously. 15. INFORMATION TECHNOLOGY, Website design proposal approved Mr. Henderson said he and County Public Information Coordinator, Catlin Solum, have met with four vendors to discuss updating the County's website. He said the preferred vendor is Granicus, who is the County's current vendor. Mr. Henderson said the initial website redesign cost is $7,300 which Granicus has discounted 54%. He said the yearly fee will also go back to the rate the County was charged when the contract was initially entered at $18,000 per year, a savings of $2,000. He said this is an unbudgeted request. Mrs. Scherling asked if the redesign will be for the use of County staff or the public. Mr. Henderson said the redesign will have improvements for both staff and the public. MOTION, passed Mr. Kapitan moved and Mr. Breitling seconded to approve the proposal from Granicus for website redesign and new annual subscription fee in the amounts of $7,300 for redesign and $18,000 annually for hosting. On roll call vote, the motion carried unanimously. 16. EMERGENCY MANAGEMENT, Purchase of ArcGIS Premium Hub Site approved County Emergency Manager, Jim Prochniak was present and said Emergency Management has been working with County GIS staff to identify a tool that utilizes real time data from the field to provide situational awareness to decision makers in the event of emergencies. He said ArcGIS Premium Hub site would allow the County to share information internally and externally during critical incidents. Mr. Prochniak said he is proposing the initial purchase to be paid from the Hazardous Materials Response Fund including the initial license and contractor fee in the amount of 25,000. He said the annual cost of the hub site is $10,000 and will be requested in future Emergency Management budget requests. He said the hub site can be used not only by Cass County but also other agencies in the region. Mr. Prochniak said the hub could be used in times of