07. Red River Regional Dispatch Center Joint Powers Agreement review

28 Version Oct 13, 2022 the budget may not exceed the estimated revenues and reserves available to fund the expenditures in the budget. The RRRDC Authority Board must adopt the budget by resolution not later than August 1 of each and every year of this Agreement, and shall submit the Approved Budget to the Member Entities by August 15th of each such year. The budget resolution must state the total amount of each budgeted fund, with segregation of objects and purposes of expenditures as deemed necessary by the RRRDC Authority Board. The sums fixed in the budget resolution are appropriated for the purposes identified in the budget resolution. The failure of the Red River Regional Dispatch Center Authority or the RRRDC Authority Board to timely approve an annual budget shall not be construed so as to invalidate the authority of the Red River Regional Dispatch Center Authority to continue making payments for continuing obligations, or contracts previously approved by the Red River Regional Dispatch Center Authority. Section 8.05 MEMBER ENTITY ACTION ON THE ANNUAL BUDGET. As provided in this Article, the RRRDC Authority Board shall submit to the Member Entities the preliminary budget, upon its adoption by resolution, as provided in Section 8.04. Member Entities are not required to formally adopt the budget, but may provide advice, comments, and input to the Red River Regional Dispatch Center Authority. The budget submitted to the Member Entities is intended to provide Member Entities with information regarding the financial condition of the Red River Regional Dispatch Center Authority and does not require formal approval by the Member Entities’ Governing Bodies. Section 8.06 ENFORCEMENT OF THE BUDGET. The Director must enforce the budget. The Director may not approve a payment or the incurring of an obligation by the Red River Regional Dispatch Center Authority unless funds for the payment or obligation are appropriated by the budget and there is a sufficient unexpended balance in the appropriation after deducting prior expenditures and encumbrances against the appropriation; provided, that Debt Obligations are not subject to this requirement. An officer, employee, agent or designee of the Red River Regional Dispatch Center Authority may not place an order or make a purchase for the Red River Regional Dispatch Center Authority unless the order or purchase is authorized in the budget. A Red River Regional Dispatch Center Authority check drawn on Red River Regional Dispatch Center Authority funds to a person or entity other than the Red River Regional Dispatch Center Authority may not be issued or paid until the claim to which the payment relates has been documented by an invoice, payroll timesheet, or other document approved and signed by a person authorized by the RRRDC Authority Board to execute documents on behalf of the Red River Regional Dispatch Center Authority, who vouches for its correctness and reasonableness. The Director must report to the Budget & Finance Committee and the RRRDC Authority Board from time to time on the status of the budget and the expenditures from and balances in the budget accounts and funds. Section 8.07 ALTERATIONS IN THE BUDGET. The RRRDC Authority Board may not increase the amounts appropriated in the budget resolution beyond the estimated revenues except to the extent that actual receipts exceed the estimated revenues. The RRRDC Authority Board may, by resolution, reduce an appropriation for any purpose in the budget or authorize the transfer of sums from unencumbered appropriations in the budget to other purposes. The RRRDC Authority Board may make budget adjustments as needed and from time to time.