07. Red River Regional Dispatch Center Joint Powers Agreement review

16 Version Oct 13, 2022 Section 5.13 RECORDS RETENTION POLICY. The Red River Regional Dispatch Center Authority shall adopt a records retention policy establishing minimum retention periods for its records in compliance with the North Dakota Open Records Law. The Minnesota Member Entities shall adopt a records retention policy establishing a minimum retention period for any records held by a Minnesota Member Entity related to the Dispatch Center in compliance with the Minnesota Government Data Practices Act. Section 5.14 OPEN RECORDS LAW. The Red River Regional Dispatch Center Authority shall comply with the North Dakota Open Records Law in regard to all data collected, created, received and maintained or disseminated. The Minnesota Member Entities shall maintain all data collected, created, received, maintained, or disseminated in conformance with the Minnesota Government Data Practices Act. Section 5.15 QUORUM. A quorum of the Red River Regional Dispatch Center Authority necessary for the transaction of any business shall consist of six (6) RRRDC Authority Board Members who may transact business. If vacancies cause the membership of the Red River Regional Dispatch Center Authority to be fewer than six (6) members, the Red River Regional Dispatch Center Authority may not conduct any business until such time that there are at least six (6) RRRDC Authority Board Members, provided, however, that if a quorum of RRRDC Authority Board Members is not present, the Members who are present shall be authorized to adjourn the meeting to such date, time and place as they shall determine and announce at the time of adjournment. The failure of the RRRDC Authority Board to meet due to a lack of a quorum shall not be construed so as to invalidate the authority of the Director to implement all previously approved contracts, Dispatch Center Agreements, or Resolutions of the Red River Regional Dispatch Center Authority. Section 5.16 BYLAWS. The RRRDC Authority Board may adopt bylaws governing its operations that are not inconsistent with this Agreement and may amend said bylaws as necessary. The bylaws may provide for sub-committees of the RRRDC Authority Board as necessary. Any bylaw or modification thereof shall not be effective until approved by a majority vote of the RRRDC Authority Board. Bylaws shall be reviewed and updated annually by the RRRDC Authority Board. Section 5.17 OFFICIAL NEWSPAPER. The RRRDC Authority Board may designate one or more legal newspapers of general circulation in the Fargo-Moorhead Metropolitan Area as its official newspaper for whatever purposes as may be required by statute to be published in an official newspaper.