08-08-2007 - Laserfiche WebLink

Commission Minutes-August 8, 2007 3239 MOTION, passed Mr. Pawluk moved and Mr. Bennett seconded to approve the 2008 preliminary budget for the Document Preservation Fund in the amount of $108,500. On roll call vote, the motion carried unanimously. The NDRIN revenue funds are generated from a portion of the document preservation fees that member counties pay and from charges for services to clients who access their web site. Members of the NDRIN board are the county recorders from each of the member counties, and this group elects an executive board to oversee the operation of the electronic central repository and approves an annual budget. Mr. Montplaisir said Cass County was the sponsor for a FEMA grant that facilitated the microfilming of county recorder's records across the state and development of the central repository in Fargo. MOTION, passed Mr. Bennett moved and Mr. Vanyo seconded to approve the 2008 preliminary budget for the NDRIN Fund in the amount of $223,000. Discussion: Mr. Pawluk asked if the projected ending fund balance for 2007 of $352,013 includes the reserves. Mr. Montplaisir replied it does and is part of the special revenue fund. Mr. Pawluk questioned if the ending fund balance should remain the same instead of increasing. Mr. Montplaisir said that some funds could be paid out to reduce the fund balance; however, the revenue fees are set by the state and if the NDRIN board feels revenues are too high, they will reimburse the counties. Mr. Wagner stated there is a need to stay on top of the revenues. Mr. Vanyo commented that part of taking care of future years is building a fund. On roll vote, the motion carried unanimously. 3. AUDITOR, TREASURER, TAX DIRECTOR Mr. Montplaisir said his budget for 2008 remains relatively unchanged with increases for salaries, benefits and computer equipment replacements. He said $275,000 was included in the 2007 budget to replace the current tax system. It has not been replaced as research is still being done to find the software that will best fit the county's needs. Mr. Montplaisir said the County Treasurer and Tax Director budgets also remain relatively unchanged. The only increases are for salaries, benefits and computer equipment replacements. MOTION, passed Mr. Bennett moved and Mr. Vanyo seconded to approve the 2008 preliminary budgets for the County Auditor, County Treasurer and Tax Director as outlined in the budget information provided to the board. On roll call vote, the motion carried unanimously. 4. COMMISSION, COUNTY ADMINISTRATOR, PERSONNEL, RISK MANAGEMENT, BUILDINGS AND GROUNDS Bonnie Johnson, County Administrator, said the expenditure portion of the preliminary 2008 commission budget only reflects a slight increase for salaries.