03. Jail expansion conceptual design agreement

M E M O TO: Building Committee & County Commission FROM: Robert W. Wilson DATE: January 12, 2022 SUBJECT: Agreement - Jail Population Forecast and Design Options Cass County received a single submission, from Klein McCarthy Architects, in response to a Request for Proposals (RFP) for Jail Population Forecast and Design Options. The County is familiar with this firm and confident they can complete the project as described in the RFP. Klein McCarthy has previously completed a masterplan for the Jail Intake portion of the facility and is the project architect for the jail intake expansion project currently under construction. The proposed agreement engages Klein McCarthy to develop, through collaboration with the County and project partners, a masterplan intended to describe the needs of the Cass County jail for the next 10-15 years. The project scope also includes identifying an estimated size and cost of a potential jail expansion required to meet the identified needs. Klein McCarthy proposes a fee of $17,900, including reimbursable expenses, for their portion of the project. Mr. Bill Garnos, a project partner, will be responsible for an inmate population forecast that other elements of the project will be based on. Mr. Garnos’ portion of the project will be billed at an additional $8,000 plus expenses. I am familiar with Mr. Garnos’ work. He completed two jail inmate population forecasts for my previous employer and his projections proved to be accurate and allowed the county to plan accordingly for inmate population growth. The proposal anticipates an end of April/ beginning of May completion date. The proposed agreement has been reviewed by the State’s Attorney’s Office. SUGGESTED MOTION: Authorize the Chair to sign agreement with Klein McCarthy Architects to complete a population forecast and design options for expanded inmate capacity at the Cass County Jail. County Administrator Robert W. Wilson 701-241-5770 wilsonro@casscountynd.gov PO Box 2806 211 Ninth Street South Fargo, North Dakota 58108 www.casscountynd.gov