10-20-2003 Minutes - Laserfiche WebLink

Road Advisory Committee Minutes--October 20,2003 2 Mr. Vanyo questioned if the county serves as the vehicle to garner funding, whether the county is expected to help fund the project. Mr. Berndt believes the county may serve as the funding vehicle, but he does not believe there are requirements on how the local match is obtained. Mr. Berndt said an agreement should be drafted to outline those responsible for maintenance and future road improvements. Mr. Wagner would like to see those who benefit the most from the road to fund the construction; however, he supports the county serving as the funding vehicle. Mr. McConnell said this project will increase the county's tax base and the City of Casselton is willing to help with funding and snow removal. He said the majority of the surrounding roads that will be heavily used are state roads. Mr. Walton said the North Dakota Department of Transportation is willing to pay 50% of the costs not to exceed $200,000. This would leave approximately $300,000 that would need to be covered by a local match. MOTION, failed Mr. Bennett moved and Mr. Rust seconded to support adding the road in the county's system, to begin field and survey work as soon as possible, and that the county will fund the project at the 20% match, not to exceed $100,000. Discussion: Mr. Wagner would like to know about available funding from the elevator and the city before committing any county funds. Mr. Vanyo supports the county serving as the funding vehicle, but wants to have a contract to deal with future reconstruction, see what other funds are available and then decide on whether the county will help pay for the road. Mrs. Sorum wants to see figures before she makes a decision. Mr. Berndt said the committee could authorize a small expenditure to cover survey and design costs. Mr. McConnell said if an 80% match cannot be secured at the state and federal level, a lesser road would have to be built, and the city would see if CDBG funding is available and look into creating a tax increment financing district. Mr. Berndt asked about the cost estimate for the elevator project and Mr. Mauch said it is expected to be between $4.5 and $5 million. On roll call vote, the motion failed with six members voting "No" and Mr. Meyer, Mr. Bennett, Mr. Rust and Mr. Johnson voting "Yes". AMENDED MOTION, passed Mr. Wagner moved and Mrs. Sorum seconded to authorize $20,000 be used to complete field, survey and design work; to work with the elevator and the City of Casselton to secure funding information; and to prepare an agreement that includes long-term costs for maintenance and future reconstruction. On roll call vote, the motion carried unanimously. 3. ADJOURNMENT MOTION, passed On motion by Mrs. Sorum, seconded by Mr. Vanyo, and all voting in favor, the meeting was adjourned at 2:00 PM. Minutes prepared by Heather Worden. Administrative Secretary