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<br />. <br /> <br />.,' <br /> <br />CASSCOUNlY <br />GOVERNMENT <br />... <br /> <br />Auditor <br /> <br />Michael Montiplaisir, CPA <br />701.241.5601 <br /> <br />Treasurer <br /> <br />Charlotte Sandvik <br />701.241.5611 <br /> <br />Director of <br />Equalization <br /> <br />Frank Klein <br />701.241.5616 <br /> <br />Box 2806 <br />21l Ninth Sttoot South <br />Fargo, North Dakota 58103 <br /> <br />Fax 701.241.5728 <br /> <br />www.casscountygov.com <br /> <br />RECEIVED <br /> <br />FEB 2 7 2006 <br /> <br />CASS COUNTY COMMISSION <br /> <br />MEMO <br /> <br />TO: Cass County Commission <br /> <br />FROM: <br /> <br />Terry Schmaltz, IT Manager <br /> <br />DATE: Feb 24, 2006 <br /> <br />SUBJECT: Purchase Order Approval <br /> <br />Dear Commissioners, <br /> <br />Enclosed in a purchase order for an upgrade to the call accounting software in the <br />phone system. The system is for tracking of incoming and outgoing phone calls. Reports <br />are generated monthly for review by department heads and is used internally for bill back <br />of phone services to departments, District Court and other agencies outside the County <br />that use our phone facilities. <br /> <br />The system requires several hours a month for processing and preparing of <br />reports. Accuracy of the reports is questionable. There have been several instances a <br />charge would appear on our phone bill that we could not find similar records in our call <br />accounting system. The system is also obsolete and is no longer supported by the <br />manufacturer. <br /> <br />The new system will reduce administrative costs by generating reports <br />automatically. In addition, department heads will have access to reports on-demand. <br /> <br />SUGGESTED MOTION: <br />Move to authorize the Chair to sign eellt:1Qt purchase order for the Information <br />Technology Department in the amount of$16,863.65. <br /> <br /> <br />~ <br /> <br />erry Schmaltz <br />Cass County IT Manager <br />