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Metro Flood Diversion Authority—December 19, 2019 4 <br /> <br />MOTION, passed <br />Mr. Steen moved and Mr. Peterson seconded to approve the <br />recommended contracting actions as presented. On roll call vote, the <br />motion carried unanimously. <br /> <br />12. FARGO CIVIC CENTER LEASE <br />Mr. Paulsen has met with the Co-Executive Directors and looked at different spaces to house <br />the Diversion Authority Office. He said the best and most cost effective option is at the Civic <br />Center, which is owned by the City of Fargo. The offices are located on the second floor and <br />are already furnished. He and his staff will have use of a conference room and the former <br />City Commission Chambers for meetings. The cost of the lease is $840 per month and will <br />go into effect on January 1, 2020. <br /> <br />The Finance Committee discussed whether there is a conflict of interest since Fargo owns <br />the property, and Fargo City Commissioners serve as voting members on the Metro Flood <br />Diversion Authority. Mr. Shockley said there is no personal benefit to the Fargo City <br />Commissioners from the lease, and does not believe there is a conflict of interest. <br />MOTION, passed <br />Mr. Judd moved and Mr. Weyland seconded to approve the lease <br />between the City of Fargo and Metro Flood Diversion Authority for office <br />space for the Executive Director and staff at the Civic Center. On roll <br />call vote, the motion carried unanimously. <br /> <br />13. PUBLIC PRIVATE PARTNERSHIP OVERVIEW <br />Mr. Pauslen will initiate educational sessions with the board regarding the Public Private <br />Partnership (P3) procurement process beginning next month with a new topic to be discussed <br />each month at board meetings throughout the year. <br /> <br />14. OTHER BUSINESS <br />Mr. Mahoney presented gifts on behalf of the board to Cass County Commissioner Mary <br />Scherling, who has served as Diversion Chair in 2019. He thanked her for her work over the <br />last year. Mrs. Scherling said it has been a privilege and a wonderful challenge, and thanked <br />everyone for their efforts on the project. <br /> <br />15. EXECUTIVE SESSION <br />North Dakota state law allows the Board to meet in private session to meet with legal counsel <br />to discuss contract negotiations. <br />MOTION, passed <br />Mr. Piepkorn moved and Mr. Peterson seconded that the Metro Flood <br />Diversion Authority meet in executive session as authorized by North <br />Dakota Century Code 44-04-19.2 to provide negotiating instructions to its <br />attorney and P3 team regarding the terms and conditions of the draft <br />Project Agreement for the design, construction, finance and operation of <br />the Diversion Channel and Associated Infrastructure. Motion carried. <br /> <br />Diversion Authority Board members and key administrative staff moved to the River Room at <br />4:18 PM. <br /> <br />The executive session ended, and the meeting was re-opened to the public at 5:52 PM. <br /> <br />16. NEXT MEETING DATE <br />The next meeting is scheduled for Thursday, January 30, 2020. <br /> <br />