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Metro Flood Diversion Authority—November 21, 2019 3 <br />MOTION, passed <br />Mr. Steen moved and Mr. Judd seconded to approve the financial report <br />as presented. On roll call vote, the motion carried unanimously. <br />Voucher approval <br />The bills for the month are with Cass County Joint Water Resource District (CCJWRD) for <br />costs associated with the Metro Flood Diversion right-of-entry and land acquisitions, OHB <br />levee, and in-town levees; Dorsey & Whitney for legal services; Ohnstad Twichell, P.C. for <br />legal services; and Cass County for reimbursement of Executive Director expenses. <br />MOTION, passed <br />Mr. Steen moved and Ms. Carlson seconded to approve the vouchers <br />received through November 15, 2019, in the amount of $2,557,869.69. <br />On roll call vote, the motion carried unanimously. <br />10.FY2020 CASH BUDGET <br />Mr. Paulsen said the FY2020 Cash Budget will be brought to the board next month for <br />approval. <br />11.EXECUTIVE DIRECTOR ORGANIZATIONAL CHART, Authorized to advertise for <br />Executive Assistant and Assistant Executive Director <br />Mr. Paulsen presented an organizational chart for the Diversion Authority through the <br />duration of construction. Today, he is requesting to advertise for an Executive Administrative <br />Assistant and Assistant Executive Director. <br />MOTION, passed <br />Mr. Grindberg moved and Mr. Judd seconded to authorize the Executive <br />Director to advertise for an Executive Administrative Assistant and <br />Assistant Executive Director. On roll call vote, the motion carried <br />unanimously. <br />12.RECOMMENDED CONTRACTING ACTIONS <br />Houston-Moore Group Task Order 31 Amendment 0 (Permit Compliance Monitoring)— <br />initial scope and budget for permit compliance monitoring to track work regulated by <br />federal and state permits in the amount of $184,639. The Finance Committee <br />unanimously approved the task order. <br />MOTION, passed <br />Mr. Grindberg moved and Mr. Peterson seconded to approve the task <br />order with Houston-Moore Group as presented. On roll call vote, the <br />motion carried unanimously. <br />13.GIFT POLICY <br />Mr. Paulsen reviewed a Gift Policy drafted that applies to board members, administrative staff <br />and consultants to provide guidelines regarding gifts that may be received. <br />Mr. Peterson asked if a policy manual will be created for the Diversion Authority. Mr. Paulsen <br />said his intent is to use the Cass County Employee Handbook as a guide to develop a <br />manual. Mr. Paulsen will use information from Fargo and Cass County in the development of <br />a compensation plan for Diversion staff. <br />MOTION, passed <br />Ms. Carlson moved and Mr. Campbell seconded to approve the Gift <br />Policy as presented. On roll call vote, the motion carried unanimously. <br />14.NEXT MEETING DATE <br />The next meeting is scheduled for Thursday, December 19, 2019.