09-15-1997 BUDGET - Laserfiche WebLink

Commission Minutes--September 15, 1997 1705 DEPARTMENT HEADS--PLEASE POST IN A CONSPICUOUS PLACE FOR STAFF TO READ SPECIAL MEETING OF CASS COUNTY BOARD OF COMMISSIONERS MEETING IN BUDGET SESSION SEPTEMBER 15, '1997 MEETING TO ORDER Chairman Alon Wieland called the budget meeting to order at 1:00 PM in the Commission Room, Cass County Courthouse, with all members present as follows: Donna Schneider, Paul Koenig, John Meyer, Roberta Quick and Alon Wieland. About 40 employees, mainly from the Sheriff's Department, were also present, as well as their legal counsel, Robert Hoy. The first item on today's agenda is review of the Data Processing 1998 budget request. Mr. Wieland said county employees who are present will be given an opportunity to speak at today's meeting, and another meeting will be held in the next 1-2 weeks, at which time other employees will be given an opportunity to address the board. A few employees from the Road Department attended the Personnel Overview Committee meeting earlier today because they thought the wage survey would be discussed, however, there was no time to discuss it at that meeting. BUDGETING DECISIONS, Data Processing Mike Steiner, Data Processing Director, suggested the following budget revisions in his 1998 budget request: 1) remove $3,000 from consulting; 2) reduce equipment repairs by $2,000; 3) remove $2,000 from network cabling for Commission Room; 4) reduce general maintenance by $1,500; 5) reduce cabling by $75,000--as agreed upon by Glenn Ellingsberg also; 6) remove $18,500 from computer software because Mr. Steiner has two line items from this year's budget to pay for upgrading software (Auditor will prepare necessary budget adjustment at appropriate time); 7) delete $700 for IBM Voicetype; 8) delete $1,000 for software compliance monitor; 9)delete $1,000 for Web access monitor, which is currently in place; 10) remove $3,500 from AS-400 software for address verification software, which can wait until 1999; 11) reduce revenue by $5,400 for Fargo data line charges; and 12) reduce Fargo data line by $2,400. Total expenditure reduction, therefore, is $110,600 with revenues being reduced by $5,400. Mr. Steiner next discussed the new employee request, explaining the duties and indicating he would attempt to establish more regular training schedules for county departments with the position. It would be an entry-level position within the department, he said. Mr. Wieland said the Commission will address the new employee request at a later time. MOTION, passed Mr. Meyer moved and Mr. Koenig seconded to accept the budget revisions up to this point for the Data Processing 1998 budget. On roll call vote, motion carried unanimously. Mr. Wieland asked Mr. Steiner to look through his budget again in the next week to see if any other expenditures may be omitted from next year's budget request. MOTION, passed Mr. Koenig moved and Mrs. Schneider seconded to allow for an expenditure of $18,500 for software upgrade from the 1997 Data Processing budget. On roll call vote, motion carried unanimously.