10-17-1989 - Laserfiche WebLink

Comm, Minutes--Oct, 17, 1989 371 the procedure for outstanding checks. He said there are other procedures to be worked out with the Auditor's Office. Mr. Shannon said the Commission has been talking about this for seven months, referring to Board action on April 4, 1989, that all funds coming to Cass County be deposited with the County Treasurer in the general fund in accordance with NDCC 11-14-06. Sheriff Rudnick said other than the fact that the department should not have a checking account, there is nothing shady here. He said the State Auditor's Office has reviewed this account. Mr. Shannon said this is not a line item audit, and the State auditors have noted it as an exception each time they have audited the County records. Mrs. Toussaint asked the county auditor if employees of the Sheriff's Department have visited with her about the procedure on outstanding checks, and she said they have not. Mr. Montplaisir said he has talked to two employees of the Sheriff's Department about the procedure for serving papers. The county auditor said she wrote a letter to Sheriff Rudnick on October 4 reminding him that she had not received the supporting documentation of the checking account inc]uding bank statements, cancelled checks, deposit slips, reconciliations and invoices. Mr. Shannon suggested giving the sheriff 10 minutes to go back to his office and bring the documentation of the checking account to the Commission, in order to clear this up today. The sheriff did not offer any objection and left at this time. 29. SOCIAL SERVICES, Comment on board minutes Mrs. Toussaint commended Mary Denis and Scott Kildahl for their good effort in writing the last Social Services Board minutes in a more complete manner. 30. COMMISSION MEETING RECESSED The Commission recessed for 30 minutes fora lunch break, since the Sheriff did not return in the time requested. 31. SHERIFF, Returned with 6upportin9 documentation Sheriff Rudnick turned over some of the documentation of his department's checking account for 1989 and said the documentation for the years 1985-1988 is in storage. He said his office uses the receipt books for reference quite often so these need 'to be kept in a convenient location. In light of the fact that the Commission has a start on receiving the documentation, Mr. Shannon offered the following substitute motion. SUBSTITUTE MOTION, passed Mr, Shannon moved and Mrs, Toussaint seconded to instruct the auditor to draft a letter stating that the Cass County Commission immediately wants checking account number 029188 at the Norwest Bank, 406 Main Avenue, Fargo, North Dakota, closed immediately and that the auditor hand deliver this message to bank officers before the close of business hours today and remain present until the deed is done; and furthermore, that the auditor continue to take all necessary steps to secure any remaining check book registers, bank statements, cancelled checks, deposit