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IGOVERNMENT ommasmoners Scott Wagner Fargo; North Dakota Vern Bennett Fargo, North Dakota John Meyer Faro, Noah Dal~m Darrell W. Vanyo largo, North DaP, om Horace, North Dakota Joyce Schepp Cornmi~qsion gssistaut Box2806 211 Ninth Street South Fargo, North Dakota 58108 701-~1-5609 Fax 701-241-5728 w'ww. casscotmtygov, com May 27, 2003 Sheriff Don Rudnick Cass County Courthouse Fargo ND 58103 Dear Shedff Rudnick: I have received your agenda item requesting the board to consider the promotion of one of your employees to a new position, which currently does not exist in our personnel system, and for the board to authorize an additional position for a lieutenant in the jail. I have discussed these items with P, obyn Sorum, who holds the law enforcement portfolio. I will address the lieutenant's position first. Any new position is a budget item and should be included for consideration with your 2004 budget. As to your item concerning the jail administrator position, the first step would be to determine the future grade of the position. The job was ranked by our professional consultants as a D61 Captain. In order to change this job to another grade, the county's policy for regrading would need to be followed. See section 7.00 of the personnel policy manual. I would be willing to schedule this before our Personnel Overview Committee as soon as a new PAQ is wdtten which addresses the change in duties. Then we could forward the documents to our consultants for review and grading. If you could get this document done this week, I would set up a personnel meeting for Monday, June 2nd. Your hiring requests are currently covered under county policy 4.20...Recruiting, Screening and Hiring. The first line of the policy clearly states, "It is the policy of Cass County Government to openly advertise all vacant positions, including temporary positions." The policy allows for posting the advertisement in-house only, if that is the wishes of the department head. The policy also states, "All vacant positions, including temporary positions, must have a staff requisition signed by the portfolio commissioner and the commission chairman prior to advertising." While I know you are eager to fill the jail vacancy, we do have very specific hiring policies that must be followed by all. If not, the morale of other employees suffers, as they feel they were not given a chance. Being a public employer also requires certain equal opportunity obligations to be in compliance. If you have any questions regarding these matters, do not hesitate to call me. Sincerely, Scott Wagner, Chairman Cass County Board of Commissioners cc County Commissioners