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Auditor <br /> <br />Michael Montiplaisir, CPA <br />701.241.5601 <br /> <br />Treasurer <br /> <br /> Charlotte Sandvik <br /> 701-241-5611 <br /> <br /> Director of <br />Equalization <br /> <br /> Frank Klein <br /> 701-241-5616 <br /> <br />RECEIVED <br /> <br />March 27, 2003 <br /> <br />Board of County Commissioners <br />Cass County Government <br />Cass County Courthouse <br />Fargo ND 58103 <br /> <br />CASS COUNTY COMMISSION <br /> <br />RE: Telephone Equipment and Service at the Highway Department <br /> <br />Dear Commissioners: <br /> <br />Over the past several months, we have been looking into the best way to upgrade <br />the telephone system at the County Highway Department. Our goal has been to <br />connect the Highway Department to the Courthouse system during the <br />replacement process. The telephone system would be similar to the Courthouse <br />and would be connected like the Annex and Jail. <br /> <br />The advantages of the replacement would be four-digit dialing between county <br />offices, using the same voice mail system, and having common equipment in all <br />our facilities. The Highway Department would pay the county the same rate per <br />telephone as all county offices pay, which is a little more than the current monthly <br />cost for telephone service; however there are also some cost savings involved. <br /> <br />The county deposits the revenue from the monthly telephone charges into the <br />Telephone Trust Fund. The county pays for equipment and software upgrades <br />and the cost of telephone trunk lines out of this fund; long distance charges are <br />billed back to the originating department. <br /> <br />The cost of the new system at the Highway Department would be $52,000 and <br />would be paid by the Telephone Trust Fund. The trust fund would "own" the <br />system and bill the Highway Department for its telephone service the same as it <br />does for all the rest of the telephones in county government, which is currently <br />$22.50 per telephone set. The trust fund has a balance of about $140,000 in <br />reserves at the current time. <br /> <br />We did not include a figure in the fund at budget time because we did not have <br />pricing at that time. We needed to wait until the fiber line was operational <br />between the Courthouse and the Highway Department before making a change. <br /> <br /> , Si~erely, <br /> <br /> · Michael'Monfplaisir, CPA <br /> County Auditor <br /> Box 2806 <br /> 211Ninth Street South SUGGSTED MOTION: <br />Fargo, North Dakota 58103 Move to authorize thc Chairman to sign a Purchase Order for the new telephone <br /> system for the Highway Department and to make the necessary budget <br /> Fax 701-241-5728 adjustments. <br /> <br />www. casscountygov, com <br /> <br /> <br />