l. Contract approval - Laserfiche WebLink

Costs: The F-M COG, upon State and federal authorization, and after local approval of this contract, shall be prepared to reimburse the Contractor for all eligible costs up to a maximum amount of $24,000. See Attachment A for overall project budget for a breakdown of these reimbursable costs and matching funds. The Contractor shall provide to the F-M COG quarterly billings accompanied by project status reports. These billing and project status reports are due within the prescribed time schedule established by F-M COG. To be eligible, costs must be limited to those costs that are allowable under federal regulations (48 CFR, 31.6 and OMB Circular A-87). Allowable cost must be in conformance with the project description and the project budget, and all other provisions of this agreement. Additionally they must be: necessary in order to accomplish the project, reasonable in amount of the goods or services purchased, actual net costs to the Contractor (i.e., the price paid minus any refunds, rebates, or other items of value received by the Contractor which have the effect of reducing the cost actually incurred), incurred (and be for work performed) after the beginning date of this contract, unless specific authorization from the F-M COG to the contrary is received, and treated uniformly and consistently under accounting principles and procedures approved or prescribed by the F-M COG for its contractors. The Contractor shall comply with, and ensure that the requ/rements in 48 CFR Part 31, Cost Principles and Procedures, and 49 CFR Part 18 (Common Rule), Procurement Procedures, are included in all subcontracts/agreements that are funded wholly or in part utilizing federal fimding. All costs charged to the project including any approved services, contributed by the Contractor or others, shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers evidencing in detail, the nature and propriety of the charges. Records: The Contractor shall maintain accounting and project records as the F-M COG may require. Such records shall be made available to the F-M COG and the state/federal government for inspection and audit during the agreement term and for three years after the date of final payment, unless any litigation, claim, or audit is started before the expiration of the three years, then the records shall be retained until such action is satisfied. Audits: The Contractor, in accordance with the Single Audit Act of 1984, shall include this contract and its funds within its schedule of federal programs to be audited during the Contractor's fiscal year 2002 audit. Copies of this audit shall be provided to F-M COG for review and presentation to cognizant State and federal agencies. The responsibility to resolve any exceptions or questioned costs shall be the Contractor's, and if such arise a plan of resolution shall be forwarded to F-M COG with the audit. The costs of the audit to be conducted in accordance with provisions of the Single Audit Act of 1984, and any ancillary costs shall be borne by the Contractor. Conflicts of Interest: No official or employee of F-M COG, a state, or any other governmental instrumentality who is authorized in his official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting or approving any contract or subcontract in Cass County 2003 Contract - page 2 W:XPass Through~2003~contracts\Cass County contract - sow.doc