b. NDRIN budget adjustment - Laserfiche WebLink

North Dakota Recorders Information Network RECEIVED JUl 22 2005 CASS COUNTY COMMISSION July 29, 2005 Darrell Vanyo Chairman, Cass County Commission P.O. Box 2806 Fargo, ND 58108-2806 Dear Mr. Vanyo: On behalf of the North Dakota Recorders Information Network (NDRIN) board I'm writing to ask the Cass County Commission to consider making a budget adjustment to the 2005 NDRIN budget. The "Document Preservation Fee" that was enacted during the 2001 North Dakota Legislative session is the primary method of funding for the NDRIN project. During the 2005 North Dakota Legislative Session SB-2024 was passed and signed by the Governor. This bill removed the "sunset" clause from the "Document Preservation Fee". The passage ofSB-2024 helps insure the continued success and long-term funding ofthe NDRIN project. NDRIN recently completed the equipment upgrades approved by the Cass County Commission in May. The NDRIN board now feels the time is right to replace the existing iCris application with the new Java based Eagle Recorder application. The Eagle Recorder application provides for substantial enhancements over the existing iCris application. During our last meeting held in Bismarck on July 29, 2005, the NDRIN Board authorized the spending of$97,200 to install and customize the new Eagle Recorder application. However, the NDRIN Board wanted to get approval from the Cass County Commission to spend funds that were not originally included in the 2005 budget. We would ask that the Cass County Commission approve increasing the "contract services" line item of the 2005 NDRIN budget by a total of $90,000. However, $15,000 could be transferred from the "software maintenance agreements" line item, due to the reduced maintenance costs of the Eagle Recorder application, with the remainder coming out ofNDRIN reserves. If you have any questions or concerns regarding this matter, please contact me at (701) 462- 8541. Sincerely, (j)ewey Oster Dwayne "Dewey" Oster NDRIN President Suggested Motion: Amend the 2005 NDRIN budget by increasing the "Contract Services" line item by $90,000, with $15,000 being transferred from the "Software Maintenance Agreements" line item and the remaining $75,000 coming out ofNDRIN reserves.