c. Contract approval - Laserfiche WebLink

2.03 The Program year shall be from March 1 through February 28. CONTRACTOR shall provide an annual proposal which will set forth potential tasks to be performed in the Program year. At the annual Program meeting, SPONSORS and CONTRACTOR shall determine the specific tasks from the annual proposal that will be performed during the Program year. Should the work plan for the Program year not be finalized at the annual meeting, specific task selection shall be completed by the Steering Committee at its next meeting. 2.04 In addition to the tasks defined in the annual proposal, CONTRACTOR may perform efforts related to the Program with funding from nonmembers under separate agreement. Such participation by nonmembers shall not grant membership in the Program. However, CONTRACTOR shall incorporate data obtained from efforts with nonmembers in the Program to the extent CONTRACTOR has authorization to do so under the separate nonmember agreements. 2.05 Donations of funds for the general support of the Program may also be made by member and nonmember contributing organizations or individuals. Such donor participation shall not grant membership status in the Program. 2.06 CONTRACTOR will act in the capacity of an independent contractor with respect to SPONSORS and will perform its work hereunder using its own methods and in accordance with the general guidance of the Advisory Committee, but free from direction by any individual SPONSOR. ARTICLE 3 - SPONSORS 3.01 Participation in the Program is open to all interested parties entering into an Agreement having similar terms and conditions to those contained in this Agreement. ARTICLE 4 - COMPENSATION AND FEES 4.01 SPONSORS shall pay a membership fee of USS5000 for each Program year (March 1 through February 28). The membership fee for the initial Program year starting March 1, 2001, shall be due upon execution of this Agreement. The membership fee for subsequent Program years will be due on March 1 of that Program year. CONTRACTOR will issue invoices to facilitate payment of the membership fee for subsequent Program years. 4.03 The distribution of costs between budget categories (labor, travel, supplies, equipment, subcontracts) is for planning purposes, only. CONTRACTOR may, as dictated by the needs of the work, reallocate the budget among approved items or use the funds for other items directly related to the Program, subject only to staying within the guidelines of OMB Circulars A-21 and A-110. ARTICLE 5'- STEERING COMMITTEE 5.01 Each SPONSOR may assign one representative to serve as a member of the Steering Committee. The primary purpose of the Steering Committee is to provide a mechanism for communications between CONTRACTOR and SPONSORS. The Steering Committee will tentatively meet annually on or about March 1 and at such other times as agreed by a simple majority of the Steering Committee members to review Program status and provide input to CONTRACTOR. All actions of the Steering Committee will require approval by a simple majority of all Steering Committee members.