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CASS COUNTY <br />COMMISSION POLICY MANUAL <br /> <br />39.00 <br /> <br />SUBJECT: <br /> <br />HEALTH INSURANCE PORTABILITY & ACCESSIBILITY ACT (HIPAA) <br /> <br /> PAGE 6 OF 10 <br /> <br />Cass County will permit an individual to request that Cass County <br />amend IIHI. Cass County will require that the request be in <br />writing and that a reason be stated for the amendment. Cass County <br />will so inform any individual of this expectation. All requests to <br />amend IIHI data should be sent to the County Coordinator. Cass <br />County will have up to sixty (60) calendar days to act on the <br />request. One thirty (30) day extension is allowed. The subject of <br />the data's written request will become a part of any case file <br />maintained on the subject. <br /> <br />If Cass County decides to accept an amendment, Cass County will: <br /> <br />*Make the appropriate amendment to the protected IIHI or <br /> record that is the subject of the request for amendment by, <br /> at a minimum, identifying the records in the designated <br /> record set that are affected by the amendment and appending <br /> or otherwise providing a link to the location of the <br /> amendment. <br />*Timely informing the individual that the amendment is <br /> accepted. Cass County will obtain agreement from the <br /> individual to allow Cass County to share the amendment with <br /> individuals or entities identified by the individual and Cass <br /> County. <br />*Make reasonable efforts to inform and provide the amendment <br /> within a reasonable time to: a) persons identified by the <br /> individual as having received protected IIHI about the <br /> individual and needing the amendment; and b) persons, <br /> including business associates that Cass County knows have the <br /> protected IIHI that is the subject of the amendment and that <br /> may have relied, or could foreseeably rely, on such informa- <br /> tion to the detriment of the individual. <br /> <br />If Cass County denies all or a part of the requested amendment, <br />Cass County will: <br /> <br />*Provide the individual with a timely, written denial. The <br /> denial will use plain language and contain: a) the basis for <br /> the denial; b) the individual's right to submit a written <br /> statement disagreeing with the denial and how the individual <br /> <br /> <br />