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Metro Flood Diversion Authority—April 27, 2017 2 <br /> <br />Houston-Moore Group (HMG) Master Services Agreement <br />Mr. Shockley said last month the board approved an extension to the current Master Services <br />Agreement (MSA) with Houston-Moore Group (HMG) to continue negotiations on a new <br />agreement, which have now been completed. This agreement replaces the existing one <br />approved in 2011. He outlined a few of the changes which include compensation based on <br />hours worked, a requirement for HMG to purchase its own professional liability insurance, <br />and indemnification requirements for the Diversion Authority and State of North Dakota. The <br />Finance Committee approved the MSA as presented. <br />MOTION, passed <br />Mr. Olson moved and Mr. Weyland seconded to approve the Master <br />Services Agreement with Houston-Moore Group, LLC. On roll call vote, <br />the motion carried unanimously. <br /> <br />Meeting Frequency <br />There has been discussion about the possibility for board members to call in for special <br />meetings that may be needed to act on bid awards that are time sensitive. The meetings <br />would be noticed similar to regular board meetings. Mr. Peterson said the intent would be to <br />use this option only if there were only one or two items for consideration. Board members did <br />not have an issue with this concept. <br /> <br />6. PUBLIC OUTREACH UPDATE <br />Committee report <br />The Public Outreach Committee met on April 26th. Mr. Olson publicly thanked the Business <br />Leaders Task Force for their efforts during the legislative session. Rocky Schneider from <br />AE2S said staff and board members traveled to St. Paul and met with Minnesota <br />congressional delegates. He said short informational videos are in the process of being made <br />with staff and board members as part of public outreach efforts, and he showed one which <br />featured Terry Williams from the Corps of Engineers. <br /> <br /> Business Leaders Task Force <br />Mark Nisbet from the Chamber of Commerce Business Leaders Task Force said members <br />continue to support the project and are proud of the progress being made by the Diversion <br />Authority. <br /> <br />7. LAND MANAGEMENT <br />The Land Management Committee met on April 26th. Mrs. Scherling said the committee <br />reviewed the farmland management report; discussed changes to the draft mitigation plan as <br />a result of the Ag Policy Subcommittee meeting held earlier this month; and discussed the <br />outreach plan for impacted property owners. <br /> <br />Eric Dodds from AE2S said letters will soon be sent to around 1,000 property owners <br />impacted by the project. Maps will be included with the letter and one-on-one meetings will <br />be offered to residents. <br /> <br />Property Acquisition Status Report <br />Mrs. Scherling said a map showing the status of property acquisitions will be shared with <br />board members on a monthly basis. Mr. Dodds said the map shows all the properties needed <br />for the project and provides the status on each one. <br /> <br />8. FINANCE UPDATE <br />Committee report <br />The Finance Committee met on April 26th. Michael Montplaisir, Cass County Auditor, said the <br />Diversion Authority has $75 million in cash on hand and is in good financial position for 2017.