06-23-2016 Organizational Meeting

Flood Diversion Board of Authority—June 23, 2016 3 12. TECHNICAL UPDATE Recommended Contract Actions Summary Randy Richardson discussed the following Task Order Amendments, Change Orders, Services Agreement and Memorandum of Agreement: Task Order Amendments  Houston-Moore Group, LLC Task Order No. 1 Amendment 8 (Project Management)— increases 2016 insurance budget to cover actual cost and updates programmatic schedule activity ID for project management subtasks in the amount of $15,100;  Houston-Moore Group, LLC Task Order No. 8 Amendment 13 (Work-in-Kind)—add budget to review and close out comments on the USACE diversion inlet design in the amount of $5,800;  Houston-Moore Group, LLC Task Order No. 13 Amendment 13 (Levee Design)—close two design tasks and unencumber remaining budget, incorporate AWD-00057, add scope and budget for design subtasks for levees, add scope and budget for demolition of second residence near OHB levee, and extend period of performance to July 31, 2017 in the amount of $340,723;  Houston-Moore Group, LLC Task Order No. 17 Amendment 4 (Services during Construction- Work Package 42)—incorporate AWD-00059 and add scope and budget for WP-42F.2 in the amount of $333,000. Construction Change Orders  Industrial Builders, Inc. WP-42F.1S Change Order 08—differing subsurface conditions and floating castings in the amount of $257,901.37;  Landwehr Construction, Inc. WP-42C.1 Change Order 02—install additional length of helical pier in the amount of $79,632.00. MOTION, passed Ms. Scherling moved and Ms. Sobolik seconded to approve the appropriation of funds for the outlined Task Order Amendments and Change Orders. On roll call vote, the motion carried unanimously. Third-Party Services Agreement Aconex Services Agreement and Phase 2 Services Order—eight-year multi-party platform electronic data management system and services to manage and store program records in the amount of $1,322,146. Mr. Richardson said staff were given a four-month trial period to use the software, which is an electronic data management system to store program records. The program will also help control the work flow approval of documents. There was discussion on the significant amount of the expense and whether the Finance Committee had seen the agreement. Mr. Pawluk asked who has reviewed this agreement. The technical and administrative advisory committees have reviewed the item, but not the Finance Committee. MOTION, passed Mr. Campbell moved and Mr. Mahoney seconded to refer the Aconex Services Agreement to the Finance Committee to be brought back to the Flood Diversion Board for consideration. Motion carried. Memorandum of Agreement (MOA) U.S. Army Corps of Engineers Memorandum of Agreement (Mitigation at Maple River Sites)— MOA for Reach 7/Maple River aqueduct portion of the proposed diversion channel.