Laserfiche WebLink
6 <br />Section 3.04 MEETING CONCLUSION. At the conclusion of meetings or conferences in <br />which physical documents containing Confidential Information are present, those physical documents <br />must be immediately removed from the gathering location for the meeting or conference following the conclusion of the meeting or conference and returned to the centralized file folder and storage. Government Relations Team Members must take great care to ensure that physical documents <br />containing Confidential Information are not left in gathering locations following the conclusion of <br />meetings or conferences. <br /> <br />Section 3.05 COPYING OF PRINTING. Physical documents containing Confidential <br />Information shall be collected immediately from printers, photocopiers, fax machines, and the like. <br />The Government Relations Team, for Confidential Information, will utilize printers, photocopiers, fax machines, and the like which are not accessible by other Fredrikson & Byron personnel, including but not limited to, attorneys, paralegals, legal secretaries, and all other administrative staff personnel. <br /> Section 3.06 DISPOSAL. The disposal of any physical document containing Confidential Information shall entail placing the document in a secured designated confidential bin for shredding. <br /> Section 3.07 RELEASE. The Government Relations Team shall not release any physical document containing Confidential Information to any Third Party without the express consent or <br />direction of the Authority’s Authorized Representative. If there is any question whether someone <br />qualifies as a Third Party, the Government Relations Team will err on the side of non-disclosure and <br />seek direction from the Authority. <br /> ARTICLE IV. ELECTRONIC COPIES AND NETWORK <br /> Section 4.01 SHARING. Except as otherwise provided in this Agreement, at no point will Government Relations Team Members share any electronic documents containing Confidential Information. All electronic documents containing any Confidential Information must be stored in a <br />single, centralized electronic file on Fredrikson & Byron’s network or a single, centralized electronic <br />file on an internal electronic recordkeeping system. Government Relations Team Members will not <br />save electronic documents containing Confidential Information on computer desktops or other internal hard drives on electronic devices, including computers, tablets, and telephones. <br />Section 4.02 FILE SEPARATION. The centralized file folders holding electronic documents <br />containing Confidential Information must be maintained separate and apart from other files in <br />Fredrikson & Byron’s electronic system. Section 4.03 PASSWORD PROTECTED. Each centralized file folder holding electronic <br />documents containing Confidential Information shall require a user ID and password to access the <br />electronic documents. User IDs and passwords to access centralized file folders will only be issued <br />to Government Relations Team Members, and each Government Relations Team Member will have <br />his or her own user ID and password. <br /> <br />Section 4.04 TRACKING. Fredrikson & Byron’s network and any internal electronic <br />recordkeeping system upon which electronic documents containing Confidential Information are stored will track the user IDs utilized to access electronic documents containing Confidential <br />Information. If the Government Relations Team Leader determines any usage is out of the ordinary,