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Metro Flood Diversion Authority—December 15, 2016 1 METRO FLOOD DIVERSION AUTHORITY <br />DECEMBER 15, 2016—3:30 PM <br /> 1. MEETING TO ORDER <br />A meeting of the Metro Flood Diversion Authority was held Thursday, December 15, 2016, at <br />3:30 PM in the Fargo City Commission Room with the following members present: Cass County Commission representative Darrell Vanyo; Cass County Commissioner Chad Peterson; Cass County Commissioner Rick Steen; Fargo City Mayor Tim Mahoney; Fargo City Commissioner <br />Tony Grindberg; Moorhead City Mayor Del Rae Williams; Moorhead City Council Member Nancy Otto; Moorhead City Council Member Chuck Hendrickson; Clay County Commissioner Kevin <br />Campbell; Clay County Commissioner Grant Weyland; Cass County Joint Water Resource <br />District Manager Roger Olson; and West Fargo City Commissioner Mike Thorstad. Fargo City Commissioner Dave Piepkorn was absent. <br /> 2. MINUTES APPROVED <br />MOTION, passed <br />Mr. Campbell moved and Mr. Hendrickson seconded to approve the minutes from the December 1, 2016, meeting as presented. Motion carried. <br />3. AGENDA ORDER <br />MOTION, passed Mr. Campbell moved and Mr. Thorstad seconded to approve the order of <br />the agenda. Motion carried. <br />4. MANAGEMENT UPDATE <br />Program management consultant (PMC) report Randy Richardson from CH2M briefly discussed the ending balance for the FY 2016 budget and figures for FY 2017 budget. <br /> 5. CORPS OF ENGINEERS UPDATE <br />Terry Williams, Project Manager from the Corps of Engineers, was present. She provided an <br />update of activities by Corps of Engineers staff which includes the first federal construction contract award to Ames Construction for the inlet control structure; preparation of the preliminary <br />engineering report for the southern embankment design; issuance of the 404 permit for <br />construction of the diversion channel and associated infrastructure; preparation to conduct rights-of-entry and surveys beginning in the spring of 2017; and participation in a teleconference <br />briefing with the congressional delegation earlier this month. <br /> 6. ADMINISTRATIVE/LEGAL UPDATE <br />Resolution Authorizing Release of RFP Attorney John Shockley said today is a historic milestone as the Request for Proposals (RFP) will be issued to the four short-listed teams. He provided the executive summary which outlines <br />the three major components of the RFP: Instructions to Proposers (ITP), Technical Requirements (TR), and Project Agreement. Also for consideration is a resolution to approve the release of the RFP. <br />MOTION, passed Ms. Otto moved and Mr. Campbell seconded to approve the “Resolution <br />Establishing Procedures and Protocols for the Request for Proposals Phase of the P3 Procurement and Approving, Issuing, and Authorizing Dissemination of the Request for Proposals to Design, Build, Finance, <br />Operate, and Maintain the Diversion Channel and Associated Infrastructure Work Package of the Fargo-Moorhead Metropolitan Area Flood Risk Management Project”. On roll call vote, the motion carried <br />unanimously.