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Metro Flood Diversion Authority—September 8, 2016 1 <br />METRO FLOOD DIVERSION AUTHORITY <br />SEPTEMBER 8, 2016—3:30 PM 1. MEETING TO ORDER <br />A meeting of the Metro Flood Diversion Authority was held Thursday, September 8, 2016, at <br />3:30 PM in the Fargo City Commission Room with the following members present: Cass County Commission representative Darrell Vanyo; Cass County Commissioner Mary <br />Scherling; Cass County Commissioner Ken Pawluk; Fargo City Mayor Tim Mahoney; Fargo <br />City Commissioner Dave Piepkorn; Fargo City Commissioner Tony Grindberg; Moorhead City Mayor Del Rae Williams; Moorhead City Council Member Nancy Otto; Moorhead City Council <br />Member Chuck Hendrickson; Clay County Commissioner Kevin Campbell; Clay County Commissioner Grant Weyland; Cass County Joint Water Resource District Manager Rodger Olson; and West Fargo City Commissioner Mike Thorstad. <br /> 2. MINUTES APPROVED <br />MOTION, passed <br />Mr. Mahoney moved and Mr. Campbell seconded to approve the minutes from the August 25, 2016, meeting as presented. Motion carried. <br /> <br />3. AGENDA ORDER <br />MOTION, passed Mrs. Scherling moved and Mr. Weyland seconded to approve the order of the agenda. Motion carried. <br />4. MANAGEMENT UPDATE <br />Program management consultant (PMC) report Randy Richardson from CH2M provided an update on activities over the last month including <br />Phase 8 modeling results associated with mitigation in the upstream embankment area, a visit <br />last month from Lieutenant General Todd Semonite, Commanding General of the U.S. Army Corps of Engineers, and responses to the Corps of Engineers on Request for Proposals (RFP) <br />for the inlet structure. He said priority areas for the next month include responses to the <br />Request for Qualifications (RFQ) for the P3 contract, response to MN DNR regarding the Minnesota permit, in-town levee construction, flowage easement development, and Phase 1 <br />land acquisition. <br /> Mr. Richardson discussed program reporting and reviewed handouts on the program baseline <br />budget in 2015 dollars and the baseline schedule. Staff are working on reports to align the master schedule and budget into the same categories to show the amounts expended and how the work that is completed fits in with the schedule. <br /> Ty Smith from CH2M provided an update on in-town levee work, El Zagal Phase 2 levee <br />construction, and Mickelson levee extension construction. <br /> 5. ADMINISTRATIVE/LEGAL UPDATE <br />Attorney John Shockley said the board previously granted authorization to choose an <br />insurance risk advisor and AON Risk Services Central, Inc. has been chosen. He discussed an agreement and task order in the amount of $150,000 to provide risk advisory services on <br />insurance products for the Diversion Authority as a whole and for the P3 element of the project. <br />He said the Finance Committee approved the agreement with one change regarding the maximum amount of meal reimbursements to be based on IRS per diem rates, which AON <br />has agreed to change.