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Flood Diversion Board of Authority—January 14, 2016 2 <br />6. ADMINISTRATIVE/LEGAL UPDATE <br />Second Monthly Meeting Attorney Erik Johnson said for consideration today is a request to add a second monthly board <br />meeting. Mr. Spiller said with the pace of work being done, it is necessary for the board to meet more frequently to review and approve items. The recommendation is to hold the second meeting on the 4th Thursday of each month in addition to the current meeting held on the 2nd Thursday of <br />each month. The consensus of the board was to hold meetings twice a month as requested. Mr. Spiller said if there is no business to conduct, the second meeting would be cancelled. <br />Ashurst LLP Letter of Engagement and Legal Services Agreement Katie Bertsch from Ohnstad Twichell discussed an agreement with Ashurst LLP for P3 legal counsel services. Last month the board approved a work order in an amount not to exceed $100,000 for <br />their services. <br />MOTION, passed <br />Mr. Campbell moved and Mr. Pawluk seconded to approve a Letter of Engagement and Legal Services Agreement with Ashurst LLP to serve as the national P3 legal counsel. Discussion: Mr. Pawluk asked about the process <br />used to select a law firm. Mr. Spiller provided a brief overview of the staff who were involved with selecting the firm. Mr. Berndt said the work of Ashurst LLP will be monitored closely by Ohstad Twichell to help manage <br />the costs. On roll call vote, the motion carried unanimously. <br /> 7. TECHNICAL UPDATE <br />Recommended Contract Actions Summary <br />Mr. Spiller discussed one Task Order as follows: <br />Task Orders <br /> Terracon Task Order No. 1 Amendment 2—materials testing services, asbestos abatement <br />monitoring and quality assurance services for the Howard Johnson Hotel, Shakey’s, Fargo <br />Public School, and Park East Apartments demolition projects; El Zagal Phase 2 levee; and Mickelson Field levee extension in the amount of $75,000. <br />MOTION, passed Ms. Otto moved and Mr. Thorstad seconded to approve the appropriation of <br />funds for Task Order No. 1 Amendment 2 with Terracon; and recommend <br />approval of the appropriation of funds by the Dakota Metro Flood Board for the Diversion Authority. On roll call vote, the motion carried unanimously. <br /> <br />North Dakota retention projects update Chad Engels from Moore Engineering serves as engineer for the Southeast Cass Water Resource <br />District. He provided a presentation on North Dakota retention projects. He discussed eight North <br />Dakota water resource district sponsored projects from past years, which provide 110,000 acre feet of total flood storage volume constructed. He also outlined recent studies and future studies <br />and projects, which include 8 from North Dakota and 14 from Minnesota. <br /> 8. PUBLIC OUTREACH UPDATE <br />Committee report <br />Mr. Olson said the Public Outreach Committee met on January 13th. One of the main topics discussed was upstream outreach efforts. He discussed upcoming meetings with Stanley <br />Township, Horace City, and Moorhead Rotary Club as well as attendance at the Red River Basin <br />Commission annual conference. He outlined numerous outreach efforts with upstream residents and officials over the last year. A joint meeting with the Diversion Authority and MNDak Upstream <br />Coalition has been proposed and a meeting with Fargo and Moorhead Mayors and commissioners associated with the Richland-Wilkin JPA has also been offered.