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Flood Diversion Board of Authority—August 13, 2015 5 <br /> <br />The committee removed $93,810.46 regarding access issues for further review. <br />MOTION, passed <br />Mr. Olson moved and Mrs. Scherling seconded to approve the vouchers in the <br />amount of $2,082,560.71 for July, 2015. On roll call vote, the motion carried <br />unanimously. <br /> <br />Corps of Engineers Funding <br />The committee approved additional funding for the Corps of Engineers since they did not receive <br />funding in the FY2016 work plan. The funds will allow essential work to continue in preparation of a <br />2016/2017 construction start. Mr. Olson asked about the oversight of dollars spent by the Corps. Mr. <br />Berndt said a list of tasks was submitted by the Corps to be accomplished. Ms. Williams said as <br />project manager for the Corps, she provides the oversight on the activities and costs. <br />MOTION, passed <br />Mr. Mahoney moved and Mr. Williams seconded to authorize up to $3,579,000 <br />in funding for the Corps of Engineers to complete planned 2016 work necessary <br />for a 2016/2017 construction start. Discussion: Mrs. Scherling asked if a series <br />of payments will be made to the Corps. Mr. Berndt said the Diversion Authority <br />has a 5% requirement to pay to the Corps and these funds will go toward that <br />cost. Also, if Federal funding is received, payments to the Corps will be <br />discontinued. On roll call vote, the motion carried unanimously. <br /> <br />CH2M Contract Amendment – Task Order No. 5 Amendment No. 2 <br />The committee approved an amendment to the contract with CH2M which increases their fees from <br />$310,000 to $425,000 per month through February 2016. Mr. Berndt said the additional dollars will <br />assist in preparation of P3 procurement documents and assistance with additional land purchases. <br />MOTION, passed <br />Mr. Mahoney moved and Ms. Otto seconded to approve Task Order No. 5 <br />Amendment No. 2 with CH2M and increase fees in the amount of $425,000 per <br />month. Discussion: Mr. Olson asked about oversight on the dollars spent for <br />services with CH2M. He said the board needs to consider hiring a project <br />manager to oversee the project. Mr. Vanyo said the Finance Committee also <br />discussed this issue. On roll call vote, the motion carried unanimously. <br /> <br />Escrow Accounts for Oxbow Homes <br />Mr. Costin said the committee approved two escrow construction accounts be established by the <br />CCJWRD. There were four requests received but the committee only approved the two that were <br />submitted prior to clarification on the OHB injunction ruling. <br /> <br />Fredrikson & Byron, P.A. Phase 2 Agreement <br />Mr. Costin said the committee approved Phase 2 of an agreement with Fredrikson & Byron, P.A. for <br />public relations services. The agreement increases the cost from $3,000 to $3,500 per month. <br />MOTION, passed <br />Mr. Campbell moved and Ms. Otto seconded to approve Phase 2 of the <br />agreement with Fredrikson & Byron, P.A. in the amount of $3,500 per month. <br />On roll call vote, the motion carried unanimously. <br /> <br />10. NEXT MEETING DATE <br />The next meeting will be held on Thursday, September 10, 2015, at 3:30 PM. <br /> <br />11. ADJOURNMENT <br /> MOTION, passed <br />On motion by Mr. Williams, seconded by Ms. Otto, and all voting in favor, the <br />meeting was adjourned at 5:37 PM. <br /> Minutes prepared by Heather Worden, Cass County Administrative Assistant