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Flood Diversion Board of Authority—December 11, 2014 3 7. TECHNICAL UPDATE Task Orders / Authority Work Directives (AWD) Mr. Spiller reviewed three Task Orders and two Authority Work Directives with Houston Moore Group (HMG) totaling $1,484,000 as follows:  Task Order No. 8 Amendment 8—Work-in-Kind for hydraulic structure aesthetics evaluation and baseline stream bank erosion evaluation for $264,000;  Task Order No. 9 Amendment 12—hydrology and hydraulic modeling work associated with additional modeling of the Maple River Aqueduct, eastern staging area evaluation, and staging area culvert and bridge survey for $193,000;  Task Order No. 18 Amendment 0—design work package to prepare plans and specifications for construction of CR-16/CR-17 bridge, associated roads, and local drainage facilities for $980,000;  AWD-00045—Phase II environmental site assessment for 2nd Street and downtown levees for $27,000;  AWD-00046—additional technical support services for a response to the Minnesota Department of Natural Resources (DNR) flow through town information request for $20,000. MOTION, passed Mr. Mahoney moved and Ms. Otto seconded to three Task Orders and two Authority Work Directives with HMG totaling $1,484,000. On roll call vote, the motion carried unanimously. Change Order No. 1 Mr. Spiller discussed Change Order No. 1 (CO1) to the 2nd Street North Pump Station to incorporate a revised traffic control plan by providing concrete barriers and larger lane sizes more conducive to winter snow removal; and an administrative correction to the agreement that clarifies the substantial completion requirement to November 30, 2015. MOTION, passed Mr. Olson moved and Ms. Otto seconded to award Change Order No. 1 (CO1) for the 2nd Street North Pump Station project in the amount of $66,920 for a total contract amount of $8,135,920. On roll call vote, the motion carried unanimously. Work Change Directives Mr. Spiller said a policy has been drafted which outlines work change directives (WCDs) for construction contracts on behalf of the Diversion Authority for up to $200,000 and a cumulative amount up to 5% of the contract price. The chairman and vice chairman would both be authorized to sign a WCD. He said a similar policy was approved for WCDs for design contracts. The policy will provide a method to order contract changes in a timely manner to allow for efficient management of construction projects. Mr. Pawluk feels $200,000 is too high and said $100,000 or less would be more acceptable. Mr. Berndt said once construction starts on the diversion project, an estimated $1 million will be spent per day, and if WCDs are not allowed, this could delay construction. Mr. Olson said the Corps of Engineers has a contingency fund of $300 to $400 million for unexpected changes to project costs. Mr. Mahoney recommended the threshold be set at $150,000.