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IV. ACCOUNTING Accounts and Records. Grantee shall establish and maintain accurate and complete accounts and financial and other records in relation to the receipt and expenditure of any and all grant funds for the project as set forth in the Grant Application, so that they adequately show the use of the grant funds exclusively for the purposes described in the Grant Application. These project accounts and records shall be retained by the Grantee from the Effective Date of this Agreement and for at least three (3) years following the completion of the grant project period. Audit. The project accounts and records of the Grantee shall be audited in the same manner as all other accounts and records of the Grantee are audited. The Grantee's project accounts and records (including but not limited to accounts and records relating to the project) may be audited and/or inspected on the Grantee's premises or otherwise by individuals or organizations designated and authorized by the Foundation at any time during the period specified in Section Ill(A) above and within three years thereafter. REPORTS Grant Reports and Performance Monitoring. The Grantee shall submit to the Foundation periodic interim reports and supporting information for the expenditure of the grant funds in accordance with the Grant Application, including without limitation: 1) a financial report comparing the amounts actually expended for each item with the budgeted amount approved by the Foundation in connection with the Grant Application, and 2) a final report upon completion of the grant period. The grantee shall complete the on-line reports in accordance with the Covering Kids and Families grant reporting requirements. Such reports shall b e submitted to the Foundation by Grantee in accordance with the reporting schedule listed below: Evaluation reports will be provided on a quarterly basis in April, July, October and January and will include: 2. 3. 4. 5. 6. Documentation of all outreach/enrollment activities: Documentation of all referrals and outcomes; Community response to simplification efforts; Enrollment assistance program evaluation of training programs; Log of client specific barriers with report on recommendations; and a Budget expenditure report. Grantee shall also submit to the Foundation any other grant reports requested by the Foundation, within a reasonable time period, containing the requested information in the format designated by the Foundation. Grantee shall also supply the Foundation with such information as may be necessary or desirable to permit the Foundation to review the use made of this grant and its effect on the public status of Grantee. B. Authorized Agent. For purposes of administration of the reporting and compliance provisions of this agreement, the Foundation's authorized agent is J. Patrick Traynor, President. Grantee's Financial Status and Organization. Grantee shall supply the Foundation, upon its request, with any information as may be necessary or desirable to permit the Foundation to review Grantee's financial status, organizational structure and management team. Grantee shall notify the Foundation immediately if there is any substantial negative change in Grantee's financial position and/or management team members or organizational structure. Do Conflicts of Interest Disclosure Form. Grantee acknowledges that Grantee must continuously disclose Grantee's potential conflicts of interest with the Foundation so that the Foundation can protect its tax-exempt status by avoiding transactions, arrangements, or uses of the Foundation's funds that might unreasonably benefit the private interests of Grantee, including benefits to Grantee, Grantee's directors, trustees, officers, committee members or key