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<br />PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS
<br />OF CASS COUNTY, NORTH DAKOTA
<br />
<br />6176
<br />
<br />REGULAR MEETING OF CASS COUNTY COMMISSIONERS
<br />JULY 10, 1984
<br />
<br />Chairman Stanton called the meeting to order and upon roll call, all members were present.
<br />
<br />Mr. Larson moved and Mr. Wieland seconded that the minutes of the previous meeting be approved as
<br />written. Motion carried.
<br />
<br />Mr. Doug Lanctot, Manager of the Woods Farmer's Elevator, presented an application for property tax
<br />exemption for 5 years to build a new elevator in Leonard Township. Mr. Lyle Olson, Chairman of the
<br />Leonard Township Board of Supervisors, was present and stated that the township is in favor of this
<br />project. Mr. Lanctot stated that a Notice to Competitors of Hearing on Application for Property Tax
<br />Exemption was published in "The Forum". No one was present to protest the property tax exemption.
<br />
<br />Mr. Sondrall moved and Mr. Larson seconded to support the application for 100% property tax
<br />exemption for 5 years on behalf of the Woods Farmer's Elevator. On roiL call vote, the motion carried
<br />unanimously.
<br />
<br />The Commission reviewed the Plat of Brink Subdivision located in the northeast quarter of Section 18,
<br />Stanley Township, which was approved at a meeting of the Cass County Planning Commission today. Mr.
<br />Eckert moved and Mr. Sondrall seconded that the Chairman be authorized to sign the Plat of Brink
<br />Subdivision. On roll call vote, the motion carried unanimously.
<br />
<br />Deanna Kensrud, Register of Deeds, reported on a need to change procedures in her office to a
<br />microfilming system which would be more cost-efficient than her present Photostat equipment. She stated
<br />that the price of film for the Photostat is increasing, and there is concern that it will no longer be
<br />manufactured after April, 1985.
<br />
<br />The Committee which was appointed in 1982 to do a study on microfilming County records has done a
<br />lot of research and compared prices between leasing companies. This committee recommends a system by
<br />Bell & Howell. Mrs. Kensrud stated that she would have money in her budget to purchase the necessary
<br />filing cabinets for this system, but she would not have enough to purchase the microfilm readers. Mr.
<br />Wieland suggested appropriating money in the next County budget to purchase the readers, and the
<br />Commission asked the representative of Bell & Howell to inquire of his company whether the County could
<br />purchase the readers after January 1, 1985.
<br />
<br />Mr. Wieland moved and Mr. Eckert seconded to authorize the Register of Deeds to proceed with the
<br />lease-purchase plan of Bell & Howell microfilming equipment on a 50-month plan on the basis that the
<br />County will purchase the File Cabinets and determine if the Readers can be purchased after January 1,
<br />1985. On roll call vote, the motion carried unanimously.
<br />
<br />Gordon Sletmoe, Disaster Emergency Services Director, presented a request from the F-M Metropolitan
<br />Council of Governments for Cass County to allocate $125.00 for the purpose of printing pass cards to be
<br />used during emergency situtations. An emergency pass system would allow disaster officials to have control
<br />over the number of people coming to a particular area if there is a disaster. Mr. Eckert moved and
<br />Mr. Sondrall seconded to allocate $125.00 as Cass County's share for Implementing an emergency pass
<br />system. On roll call vote, the motion carried unanimously.
<br />
<br />Correspondence from Mr. J.W. Greer regarding the areas mosquito problems will be referred to
<br />County Sanitarian Richard Brumfield.
<br />
<br />A bid opening was held at 10:00 A.M. for the Mechanical Systems Maintenance at the Cass County
<br />Courthouse, Jail, Detention Center and Annex. The following bids were received:
<br />
<br />Honeywell, Inc. $33,600.00 per year
<br />Johnson Controls, Inc. $26,952.00 per year
<br />
<br />An alternate proposal for the Mechanical Systems Maintenance was received from Peterson Mechanical,
<br />Inc. in the amount of $16,750.00 per year. Mr. Eckert moved and Mr. Larson seconded that the bids be
<br />referred to Commissioners AI Wieland and Oscar Sondrall, and to Buildings and Grounds Superintendent
<br />Alton Johnson for evaluation and recommendation in two weeks. On roll call vote, the motion carried
<br />unanimously.
<br />
<br />Mrs. Stanton suggested forming a committee of Commissioners
<br />Administrative Assistant Scott Krueger, and Architect Richard Moorhead
<br />requirements of County Departments as it relates to a. proposed South Wing
<br />suggested that the committee meet next Wednesday afternoon.
<br />
<br />Mr. Larson moved and Mr. Eckert seconded that Vouchers No. 44,450 through No. 45,281 and
<br />Revenue Sharing Vouchers No. 403 and 404 be approved and ordered paid. On roll call vote, the motion
<br />carried unanimously.
<br />
<br />Don Eckert and Ray Larson,
<br />to review the proposed space
<br />of the Courthouse. Mr. Larson
<br />
<br />Mr. Larson moved and Mr. Eckert seconded to receive and file the following Officer's Reports for
<br />June, 1984: Motion carried unanimously.
<br />
<br />Clerk of Court $ 5,114.25
<br />County Court $24,941.03
<br />Register of Deeds $13,771.00
<br />Sheriff $12,350.16
<br />
<br />
<br />
<br />
<br />
<br />Qescil\~e.L 1..,.,-1-1
<br />P'r'operty Tax Exemp-
<br />tion for Woods
<br />Farmers Elevator
<br />granted for 5 years
<br />
<br />Plat of Brink Subd.
<br />approved
<br />
<br />Microfilming of Co.
<br />records discussed
<br />with Register of Deedl
<br />
<br />Metro. Council of
<br />Govts. requests Cass
<br />Co. to allocate $125.
<br />for emergency pass
<br />,system
<br />
<br />Mosq. problem disc.
<br />
<br />Bid opening for
<br />Mechanical ~stems
<br />Maint.
<br />
<br />Co. office space
<br />requirements to be
<br />reviewed by a
<br />committee
<br />
<br />Vouchers approved
<br />I
<br />
<br />
<br />10ffle"," Repo",
<br />
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