b. Budget adjustments - Laserfiche WebLink

August 22, 2002 RECEIVED CASSC I . Ug 2 6 2002 O O V E R N M E N T [ Board of Commissioners Cass County Courthouse CASS COUNT? COMMI~J0N 211 Ninth Street South Fargo, ND 58108 Auditor RE: Budget Adjustments to the 2002 Budget Dear Commissioners: Michael Monrphlsir, CPA At the July 1,2002 mccting you approved the Technology Plan as presented by thc 701.241.5601 North Dakota Association of Counties. At that time a decision was made to go forward with the plan for the 2002 and 2003 upgrades. In preparing the 2003 Treasurer budget we anticipated spcading the following amounts listed below to do the 2002 part of the implementation. The 2003 implementation schedule was incorporated into the 2003 preliminary budget. We need to do a formal budget adjustment ibr the 2002 PC implementation portion as detailed below. Charlotte Sandvlk 701.241-5611 Director of Equalization Frank Klein 701-241.5616 As you are also aware, our AS400 needs to be replaced as soon as possible. We had originally plarmed on replacing it in January but some favorable incentives from IBM make it more practicable to replace the system bcfbre the end of 2002. Thc total costs to replace the AS400 this year would be about $325,000 this includes some software that we would have to upgrade and three years of software and hardware malntenm~ce. The proposal is to lease purchase this upgrade with the budget adjustment in 2002 being to both the revenues and expendkures. The revenue adjustment would be fbr the proceeds of the lease, the expenditure adjustment for the upgrade purchase, both for $325,000. The 2003 budget contains the lease payment that would be due in 2003. Another budget adjustment that is needed is for the street lighting project the city did in this area. We have a choice of paying them offwithout paying interest if we pay by the 10m of October, the cost the improvements assessed against the county is $26,018.59. and would be paid from thc Building Fund. The alternative is to let the city bill us along with 6.5% interest. Lastly, a budget adjustment is needed in Extension Service due to an error in the 2002 budget. The line item for Travel Costs and Per Diem should have read $8,000, not $200. This was discussed d~rcing Brad Cogdill's budget presentation for 2003. (._~/2~erely' Cass County Auditor Box 2806 211 Ninth Sweet ~*uth Fargo, Nod~ Dakota 58103 Suggested Motion: Move to make the following budget adjustments for computer upgrades, street light improvements and Extension Service as listed on the attached page: FAX 701.241,5728