2. IS Dept/NDACo agreement - Laserfiche WebLink

May 13, 2002 Auditor Michael Montplaisir, CPA 701-241-5601 Treasurer Charlotte Sandv~ 701-241-5611 Directorof Equalization F~nkKle~ 701-241-5616 Box 2806 211 Ninth Street South Farg~ North Dakota 58103 FAX 701-241-5728 Board of County Commissioners Cass County Courthouse Fargo ND 58103 Re: Installing Jail Computers Dear Commissioners: With the opening of the new jail facility later this summer, the Information Services Department needs to install 40+ computers in the facility within a very short (2 week) time frame. These computers need to be installed after the office furniture is installed (apprommately June 15 ) and before full trmmng begins tn the facility (approximately July 1). With the current staffing level of the Information Services Department, we have looked at an alternative way of getting this service done in a timely manner. At my request, the North Dakota Association of Counties put together a proposal for installing the computers at the new jail. The proposal you have in front of you is to set up, install programs, and do the necessary quality checks to make sure everything works as planned. The Association would dedicate the number of staff needed to complete the tasks within the required time period. County personnel would prepare and install the server equipment needed at the jail. The second part of their proposal is for ongoing support through the end of 2002 for the Informational Services Department. Again, this is a request I made of the Association because I believe, whether we hire a new Information Services Director or not, that we are in need of some technical services in trouble-shooting problems and assisting our staff in correcting some of the computer and network problems. Michael Montpl~si~, UP2 County Auditor SUGGESTIONS MOTIONS: Move to authorize the Chairman to sign a Memorandum of Understanding with the North Dakota Association of Counties to install the computers in the new jail facility, with the funding to come from the Jail Construction Fund. Move to authorize the Chairman to sign a Memorandum of Understanding with the North Dakota Association of Counties to provide 10 hours of technical support weekly for the period of June 1, 2002 through December 31, 2002 at a cost of $53 per hour, with the costs to come from the consulting line item in the Information Services budget.