1. Recorder/disaster proofing - Laserfiche WebLink

JOINT POWERS AGREEMENT ELECTRONIC LAND RECORDS MANAGEMENT 1. Parties. The parties to this Joint Powers Agreement are Cass County, North Dakota and the other entities as listed in Exhibit 1. 2. Authority. This agreement is authorized by Article VII, Section 10 of the North Dakota Constitution, as implemented by Chapter 54-40.3 of the North Dakota Century Code. Purpose. The purpose of this agreement is to provide for the operation of a central repository for electronic land records from member counties and to provide for access to those records by electronic means over the Internet. The records stored in the central repository are the property of the county from which they originate, requests for copies of those records, outside of the electronic Internet access, will be referred back to the individual member counties. Funding. It is the intent that the North Dakota Recorders Information Network, (NDRIN), be funded by uniform, reasonable, electronic access fees, public and private grants and gifts, and $2.00 of the Document Preservation Fee charged by the member counties for recording documents, pursuant to NDCC 11-18-05, until the fee expires. NDRIN members will remit this fee to the host county on a monthly basis. NDRIN will strive to maintain a reserve fund as part of the General Fund equal to 10% of anticipated annual expenditures. Any shortfall in funding shall be prorated amongst the member counties based upon a formula as outlined in Exhibit II. The formula in Exhibit II shall be adjusted annually so to reflect the changing percentage of the number of documents each member county filed as to the total number of documents filed in the preceding calendar year. 5. Management. The management of the central repository shall be provided by Cass County Government through a contract with an outside vendor or through its own Information Services Department. 6. North Dakota Recorders Information Network (NDRIN). The NDRIN shall be made up of a representative from each of the counties participating in this agreement. 7. NDRIN Duties. The NDRIN shall organize itself by electing a chairperson, vice-chairperson, and secretary each January. The duties of the NDRIN should consist of the following: a. Preparing and recommending a budget for the NDRIN to the member counties on an annual basis, no later than August pt of each year. i. The budget should consider revenues derived from access fees and all the expenses of maintaining the central repository including equipment, operating costs, and contracts that are necessary for the operation of the central repository. ii. The budget should contain travel expenses for committee members to attend quarterly meetings. b. Preparing and recommending access fees for accessing central depository data. c. Preparing an operating plan for the central repository. d. Make recommendations to the Cass County Commission on all vendor contracts.