05-21-2001 - Laserfiche WebLink

ROTATIONAL DEPARTMENT MEETING MAY 21,2001..2:35 PM -, MEETING TO ORDER Chairman John Meyer called the Rotational Group "A" meeting to order with commissioners present as follows: Alon Wieland, Robyn Sorum, Scott Wagner and John Meyer. Donna Schneider was absent. Also present were Deanna Kensrud, Frank Klein, Bob Holmbeck, Michael Montplaisir and Charlotte Sandvik. Carol Lewis was absent. 2. DEPARTMENT ACTIVITIES Tax Director . Mr. Klein said there will be a 7% increase on all valuations in the county and 3 Yo % increase on farmland. . He said the County Board of Equalization will meet on June 4th. Information Services . Mr. Holmbeck discussed numerous projects his staff has been working on the last few months. . He will soon arrange for a demo on the Commission automation system. This involves the software and laptop computers for each Commissioner. . He continues to work on the GIS system with the City of Fargo and the County Auditor's Office. ,-- . Mr. Wagner asked about the status on converting military discharges onto the computer for Veterans Service. Mr. Holmbeck said originally the process was to scan the record into the system, however, they were not integrating correctly. He said the current military discharges are scanned into the computer system; however, he needs to find a better way to automate old military discharges. Reaister of Deeds . Mrs. Kensrud said her office completed the annual research for the five-year tax sale handled by the Auditor's Office. . She said due to the lower interest rates, her office has seen an increase in documents being recorded, especially refinancing. . She has hired two new employees and is in the process of cross-training other employees. . She said her office's name will change to County Recorder effective August 1st. r-- Treasurer . Ms. Sandvik discussed the ez-gov website and said phone calls for tax information have decreased by about 60%. . She said since her office took on the new duties, 545 death certificates and 788 birth certificates have been filed; 267 marriage licenses have been issued; and her office has performed 74 wedding ceremonies.