a. NDIRF annual mtg proxy vote - Laserfiche WebLink

ANNUAL MEETING OF MEMBERS NORTH DAKOTA INSURANCE RESERVE FUND MAY 6, 2004 10:30 AM RAMKOTA INN - BISMARCK, ND The annual meeting of members of the North Dakota Insurance Reserve Fund was called to order by Board Chairperson Hjalmer Carlson at 10:30 a.m. on Thursday, May 6,2004 at the Rarnkota Inn, Bismarck, ND. Chairperson Carlson stated that, with the attendance of members present and the written proxies received, a quorum had been established. The first order of business was review and approval ofthe 2003 NDIRF annual meeting minutes. A motion was made and seconded to approve the minutes as presented. (Fred Bott/John Hauck, passed unanimously by voice vote.) Chairperson Carlson welcomed everyone to the meeting. He reported that NDIRF now has 2,500 members which encompasses nearly 90% of all possible entities in North Dakota. Providing service and training to members remains a priority ofthe NDIRF Board and staff. NDIRF board members and staff were then introduced. CEO Steve Spilde also welcomed everyone to the annual meeting and then reviewed the NDIRF's 2003 business affairs and current events. Steve reported that 2003 members' premium distribution showed Counties at 30%; Cities at 30.4%; Others at 21.9%; and Schools at 17.7%. Slides that revealed the past IS-year revenues and balance sheet were shown. The NDIRF paid out approximately $3 million in conferment of benefits for 2003 and Steve stated this program remains highly popular among members and thanked members for their continued effort in helping keep losses under control. A claims audit was conducted in 2003 and it was reported in the audit that NDIRF is doing a great job in its managing and handling of claims. Mr. Spilde reported that NDIRF remains committed to support training efforts to NDIRF members and that, in 2003, over 4,000 member employees attended defensive driving courses and sessions on ethics in government and volunteer liability issues, among many other programs. NDIRF continued sponsorship for training sessions during the annual conventions of the ND School Boards Association, ND League of Cities and ND Association of Counties. Other sponsored training events included law enforcement liability and swimming pool operations. Regional member meetings were conducted by NDIRF Risk Services personnel and, with the great comments received on the meetings, it is anticipated that more will be held in the future. Other sponsored items were an enhanced subscription to the ND Employment Law Letter, an updated NDIRF coverage brochure, an updated township manual, a playground safety seminar, assistance with the development of a city official handbook, law enforcement field officer training and TZ issues regarding roads and signing. The NDIRF staff was recognized for their efforts this past year.