Amended items - Laserfiche WebLink

Michael Montiplaisir, CPA DATE: 701.241.5601 Treasurer SUBJECT: CASS COUNTY GOVERNMENT ...I.. Auditor Charlotte Sandvik 701.241.5611 Director of Equalization Frank Klein 701.241.5616 Box 2806 211 Ninth Street South Fargo, North Dakota 58103 Fax 701.241.5728 www.casscountygov.com -- RECEIVED DEC 1 7 2004 MEMO CASS COUNTY COMMISSION TO: Cass County Commission FROM: Terry Schmaltz, IT Manager Dec 17,2004 Contract Approval ----------------------------------------------------------------------------------------------- Dear Commissioners, Submitted for your approval are two contracts with North American Communications Resource Inc.(NACR) for the planned upgrades of our phone system. I. The courthouse A vaya telephone switch hardware and software is obsolete. The last software upgrade to the phone switch was in 1999 when it was done for Y2K compliance. Currently our phone software is about 8 versions behind the latest release and support for these older versions is expected to be discontinued within the next two years. NACR has proposed to upgrade the existing software and replace several obsolete circuit cards. 2. Over the last two years we have seen an increase in faulty phone stations around the County. We have in the past been paying for repairs of these units, however most of the existing AT&T telephone sets the County owns have been discontinued and repairs are costly. Starting in 2004 we have been replacing faulty phone instead of trying to repair them. As part of the upgrade to the phone switch (Para 1), circuit cards that support these older phone sets will be removed. The proposed plan is to replace approximately 180 phones in the Courthouse and Annex. 3. The Cass County Jail phone system was installed in 2002 during construction. At the time, the costs of phones system options were evaluated and the most cost effective solution was chosen. Several times after the opening of the jail the fiber line from the courthouse had been severed by construction. The phone system at the Jail relies on the main phone switch at the courthouse for operation. The lost connection resulted in all phone service internal and external to the Jail was lost until repairs to the fiber line had been completed. In the event