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CASS COUNTY <br /> GOVERNMENT JUL 28 2014 <br /> TO: Cass County Commission <br /> FROM: Terry Schmaltz, IT Director <br /> CASS COUNTY COMMISSION <br /> DATE: July 28th, 2014 <br /> Information SUBJECT: Time and Attendance/Scheduling System <br /> Technology <br /> Commissioners, <br /> Terry Schmaltz Last year the Commission approved a contract with ExecuTime <br /> IT Director Software to implement a time and attendance system for Cass County <br /> 701-241-5723 employees. <br /> The system has proven to be in-valuable as it has reduced the <br /> amount of paper used for triplicate time cards and leave request forms. <br /> The online system has made to process for managers easier to review <br /> requested leave and timecards at the end of the pay period. <br /> We have implemented several departments into ExecuTime and <br /> plan to have most of the remaining departments on the system by the end <br /> of 2014. <br /> We budgeted in 2014 funds to purchase and implement the <br /> online scheduling functions for the Sheriff's office. This system would <br /> allow the Jail and patrol divisions to schedule their staff to cover all shift <br /> with adequate personnel and qualification requirements. <br /> The Sheriff's office is currently using a 3rd party scheduling system, <br /> however this system was not configured to automatically import into our <br /> payroll system which ExecuTime is currently able to do. The contract for <br /> the current Sheriff scheduling system is due to expire next year, our goal is <br /> to convert the Sheriff's office to ExecuTime before the end of that <br /> agreement. The Sheriff's office budgeted the cost of their current system <br /> at $12,780/year. The scheduling system from ExecuTime will be $10,200 <br /> and we will be shifting the 2015 expenditures from the Sheriff's budget to <br /> Information Technology. <br /> Box 2806 The current contract with ExecuTime is $1,065/month for time and <br /> 211 Ninth Street South attendance. The addendum adds the mobile access and scheduling system <br /> Fargo,North Dakota 58108 an increase to $2,015/month or$24,180/yr. This is a 2014 budgeted <br /> request. <br /> schmaltzt@casscountynd.gov <br /> www.casscountynd.gov SUGGESTED MOTION: <br /> Move to authorize the Chair to sign the contract addendum from <br /> Executime Software, LLC. In the amount of$2,015 monthly access fees. <br /> Terry Schmaltz <br /> Cass County IT Director <br />