4b. Soc Serv/legis-merit systm - Laserfiche WebLink

4-07-34.1-04. Merit principle requirements. The following are the minimum merit system requirements that a county social service board or group of county boards must address in its plan to establish a local merit system. 1. Recruiting, selecting, and advancing employees on the basis of their relative ability, knowledge, and skills, including open consideration of qualified applicants for initial appointment. a. A standard application form for employment b. An application reyiew and ranking process, applicant notification, and procedure for appeals of disqualification c. Referral of applicants to interviewer based on applicant ranking d. Compliance with North Dakota Century Code chapter 37-19.1, Veterans' Preferences e. Job announcements for internal and external recruitment f. Position changes including promotions, demotions, transfers, and reinstatements 2. Proyiding equitable and adequate compensation. a. A classification plan including class descriptions with minimum qualifications b. Individual job descriptions c. A salary administration plan with minimum salary range rates that are not less than the North Dakota state merit system compensation plan d. Identified working hours e. Leave policies including holidays; annual, sick, military, funeral, jury and witness; workers compensation; and family medical leave 3. Training employees, as needed, to assure high quality performance. 4. Retaining employees on the basis of the adequacy of their performance, correcting inadequate performance, and separating employees whose inadequate performance cannot be corrected. a. A for cause employment standard must be used b. A performance management program including a minimum of an annual performance review c. A probationary period d. A corrective and disciplinary process including use of progressive discipline e. Defined separations including pre-action process, dismissal, reduction-in-force, and expiration of appointment, including a formal appeal mechanism 5. Assuring fair treatment of applicants and employees in all aspects of human resource administration without regard to political affiliation, race, color, national origin, sex, religious creed, age or disability and with proper regard for their privacy and constitutional rights as citizens. This "fair treatment" principle includes compliance with the Federal equal employment opportunity and nondiscrimination laws. a. Policies including Americans with Disabilities Act, Fair Labor Standards Act, Age Discrimination in Employment b. Compliance with federal and state equal employment opportunity and nondiscrimination laws including Title VI and Title VII of the Civil Rights Act of 1964 as amended, the North Dakota Human Rights Act, and the Public Employee Relations Act of 1985 as amended c. Grievance policy and procedure d. Appeals process to a neutral third party e. Records management including personnel files, records retention, open records, and compliance with the Health Information Portability and Protection Act - 2 -