4. Personnel policy revision-electronic communication devices

CASS COUNTY PERSONNEL POLICY MANUAL 8.10 SUBJECT: APPROPRIATE USE OF PERSONAL MOBILE DEVICES IN THE WORKPLACE EFFECTIVE DATE: PAGE 2 of 3 3. Use of personal mobile devices to access County Information systems Access to County information systems will be allowed for County employees with approval from the employee's department head and the Information Technology department. Under no circumstance will access to County information systems on personal devices be allowed for temporary or intern employees. The following rules will apply: A screen lock must be enabled on personal devices with a minimum password length of 4 characters. Devices will be configured to wipe all data after 8 incorrect consecutive passwords attempts. Devices will lock after 3 minutes of inactivity. Devices must support ActiveSync remote wipe allowing the County the ability to remotely wipe data in the event of loss or theft. Remote wipe may remove all personal data including personal pictures, music, contacts, applications, and email. Cass County will not be responsible for the loss of personal data when a remote wipe has been initiated. Since personal mobile devices may be used for business, this device, which also contains personal data, may fall within the scope of ND Open Records laws. At the end of the employees employment with Cass County or if an employee chooses to upgrade or replace this device, the employee will be required to show proof that the County email account and corresponding data stored on this device has been removed. Failure to do so may result in the remote wipe of this device and /or access to Cass County systems on the replacement device will not be permitted. The device's operating system must not be modified in such a way that bypasses administrative and security controls established by the operating system, vendor or by Cass County security policies. Modified devices are not permitted to access any Cass County information system. The device's security must be kept up to date by applying the manufacturer's operating system and software upgrades or patches to the device on a frequent basis or when prompted. Access to Cass County information systems on personal devices is provided as a benefit and convenience to County employees. Cass County will not be responsible for any reimbursement of voice, text, data plans, or costs of replacing this device if lost, stolen or when upgraded.